UKG's time clocks keep timecards accurate, but many frontline teams also need equipment IDs, mileage readings and project codes at the punch. Here's how custom data capture at clock-in records those details with each punch, on iPads and Android tablets, without native hardware or IT development.
Table of Contents
- How UKG handles data at the punch, and where operational details fit
- Adding your own fields
- How CloudApper AI’s employee time clock for UKG captures this data
- Capturing operational details at the punch
UKG Pro Workforce Management (WFM), UKG Pro and UKG Ready turn punches, transfers and attestation answers into accurate timecards, and UKG’s clocks handle that well. Many teams also need to log details at the punch, like which forklift was inspected or a driver’s starting mileage. Instead of paper or a separate app, CloudApper AI’s employee time clock for UKG keeps time and operational details together in one place. Employees answer custom fields as they punch on iPads or Android tablets, with no code or native clock hardware needed, and everything still flows through your UKG setup.
How UKG handles data at the punch, and where operational details fit
UKG’s time clocks, including InTouch DX, are built to record time accurately. Depending on how your tenant is set up, employees identify, punch in or out, transfer to another job or cost center, and answer attestation questions. Each input connects to pay rules, labor tracking or a compliance workflow, which is what keeps timecards reliable.
AI TimeClock
Employee Time Clock
Replace expensive UKG time clock hardware with AI-powered tablets.
Many frontline teams also want to record operational details at the same moment. An equipment ID, a mileage reading or a safety checklist is about equipment and the job site rather than hours or pay, so it’s a different kind of record. Some teams set these up inside their time settings, and others keep them on paper or in a separate app. Either way, the goal is the same: capturing those details at the punch, tied to the employee and the shift. This is where custom data capture at clock-in comes in.
Adding your own fields
Custom data capture at clock-in adds your own fields to the punch screen, like a project or job cost code, an equipment ID, a starting mileage reading, a geofenced site check or a condition note. Each answer carries a name and a timestamp, and transfers mapped to UKG labor categories or cost centers are still posted to UKG. That means fewer timecard and project code fixes later, and those add up. In a 2022 EY survey of 508 U.S. payroll professionals, the average organization made 15 corrections per pay period.
How CloudApper AI’s employee time clock for UKG captures this data
As teams add custom fields, the extra details often end up on paper forms or in separate files that someone has to collect and match to each shift later. CloudApper AI’s employee time clock for UKG keeps those details in your UKG environment instead. It runs on iPads and Android tablets, and CloudApper sets up the custom fields, so there’s no code to write and no dedicated clock hardware to install. Employees identify with facial recognition, a QR code or a PIN, then answer the questions for their site. A technician logs the equipment ID and its condition, a driver enters starting mileage, and a dock crew picks the project code. Each answer is timestamped, supervisors get notified when something needs follow-up, and geofencing confirms location.
AI TimeClock
Employee Time Clock
Capture employee time accurately with a smarter UKG time clock.
Punches, transfers, pay codes, tips, PTO and attestations sync with UKG Ready, UKG Pro and UKG Pro WFM, so your UKG setup works the way it always has. Offline time capture keeps recording when a site loses connection, and custom answers are available for review and reporting alongside each punch.
Capturing operational details at the punch
Frontline shifts often start with more than a punch: which equipment was checked out, what the mileage read, which project the crew is on. When those details are kept on paper or in a separate app, someone usually has to match them to the right shift later. Custom data capture at clock-in records time and operational details together in one step, with each answer tied to the employee, the time and the place. Because it runs on iPads and Android tablets without native hardware or IT development, it can go wherever the work begins and change as your operation does.
AI TimeClock
Employee Time Clock
Simplify employee time capture with an affordable UKG tablet time clock.
If your teams still track equipment IDs, project codes or site checks outside the punch, contact us to see how CloudApper AI’s employee time clock for UKG can bring them together.
Frequently asked questions
What is custom data capture at clock-in?
It adds your own fields to the punch screen, like an equipment ID, a mileage reading, a project code or a condition note. Employees answer as they punch, and each answer is tied to the employee, the time and the place.
AI TimeClock
Employee Time Clock
Modernize UKG time tracking with AI-powered time capture.
Does this change how UKG works?
No. UKG keeps handling punches, transfers, pay codes and attestations the way it always has. Custom fields add operational details alongside each punch.
AI TimeClock
Employee Time Clock
Turn any iPad or tablet into an affordable UKG time clock.
Does it require IT development or new hardware?
No. CloudApper sets up the custom fields, and the time clock runs on iPads and Android tablets, so there’s no code to write and no dedicated clock hardware to install.
Which UKG platforms does it work with?
It works with UKG Ready, UKG Pro and UKG Pro WFM.
Can different employees see different questions?
Yes. Questions can be set by punch type or site, so each employee sees only the fields that apply to their work.
Does it work when the internet connection drops?
Yes. It keeps recording punches and answers offline and syncs them when the connection returns.
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