Accurate time tracking is at the heart of effective workforce management. One of the key components that ensures fairness and efficiency is the grace period configuration—a buffer that allows for minor variations in employee clock-in or clock-out times. With CloudApper Self-Service Kiosk, UKG users can easily configure and manage grace periods for clock-ins and outs to maintain policy compliance, reduce payroll errors, and improve workforce accountability.

What Are Grace Periods in Time Tracking?

Grace periods refer to the acceptable window of time before or after an employee’s scheduled shift during which a clock-in or clock-out is still considered “on time.” For instance, an employee may have a 10-minute grace period to clock in without being marked late or triggering exceptions.

This flexibility is critical in real-world scenarios where minor delays can occur due to traffic, system login times, or shift changes—without penalizing the employee or disrupting payroll.

Seamlessly Configure Grace Periods With CloudApper hrPad for UKG

CloudApper hrPad extends the capabilities of UKG by allowing businesses to set highly configurable grace periods for clock-ins and outs—aligned with company attendance policies.

Here’s how hrPad enhances the process:

Custom Grace Periods by Role or Location
Not all roles or sites require the same flexibility. With hrPad, grace periods can be configured by department, location, or even job role—ensuring localized control and fairness.

Automated Compliance with Attendance Rules
Set parameters that trigger alerts, exceptions, or follow-up actions when employees exceed their grace periods. This automation reduces manual tracking and ensures consistency with internal policies.

Prevent Payroll Disputes
By clearly defining grace windows and enforcing them automatically, organizations can avoid payroll discrepancies and ensure employees are only compensated for the time worked—eliminating guesswork.

Real-Time Manager Notifications
If an employee doesn’t clock in within the defined grace period, managers receive instant notifications—empowering them to take immediate action, whether it’s adjusting schedules, following up, or reallocating tasks.

Fully Synced with UKG Timekeeping
All grace period settings and clocking activities flow directly into your UKG environment, ensuring a unified data source and accurate payroll calculations without any manual intervention.

Real-World Benefits of Grace Period Configuration

Improved Employee Trust & Transparency
By defining and communicating clear grace periods, employees understand the expectations and know they are being treated fairly.

Reduced Absenteeism and Tardiness
With rules in place and notifications enabled, employees are more likely to stay punctual—knowing that time violations are monitored in real time.

Enhanced Scheduling Accuracy
When grace periods are standardized, scheduling and time analysis become more reliable, helping managers optimize labor costs and coverage.

Why Use CloudApper hrPad With UKG?

CloudApper hrPad transforms any tablet into a powerful employee self-service kiosk for UKG users. Beyond time tracking and grace period configuration, hrPad delivers:

  • Touchless Face ID time capture
  • Automated PTO, OT, and payroll calculations
  • 24/7 AI assistant for HR queries
  • Geofencing, shift swapping, and more

Whether you’re using UKG Pro, UKG Ready, UKG WFM, or UKG HRSD—hrPad integrates seamlessly to deliver a smarter, more flexible time management experience.

Empower Your Workforce With Smarter Time Tracking

Configuring grace periods is more than a policy—it’s a way to balance accountability and empathy in workforce management. With CloudApper hrPad for UKG, organizations can configure, enforce, and optimize grace period policies effortlessly—ensuring accuracy, compliance, and transparency at every clock-in.

Want to see how it works?
Get in touch to schedule a quick demo and see how hrPad can streamline your timekeeping process while extending the power of your UKG system.