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If youโre hiring temps, contractors, or seasonal staff, issuing badges and setting up biometric clocks slows everything down. This guide will show you how to batch-generate and print QR codes that let workers clock in using a simple tablet kiosk on a fast, scalable, and built for high-turnover teams.
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Time tracking can get messy when youโre dealing with seasonal hires, temp staff, or contractors coming in and out of your organization. These folks usually donโt get full onboarding, theyโre not issued badges, and they may not stick around long enough to justify it. Thatโs where QR codes come in and theyโre quick to set up, easy to scan, and make a lot more sense for a high-turnover or fast-paced workforce.
If youโre using UKG Ready or UKG Pro WFM (Dimensions), CloudApper hrPad makes this process super straightforward. Itโs a tablet-based kiosk that turns any iPad, Windows or Android tablet into a modern time clock. And one of the best features? You can batch-generate QR codes for all your workers perfect for those companies that hire temporary staff in bulk. Whether youโre onboarding 20 contractors or 2,000 seasonal workers, this approach keeps things organized without slowing you down.
Why Batch Generate QR Codes Are Must for Temp Staff
Traditional time clocks and badges arenโt built for short-term workers. Theyโre expensive, time-consuming to issue, and not really necessary if someoneโs just here for a few weeks. QR codes, on the other hand, can be printed in minutes, reused if needed, and scanned with a simple tablet camera. No biometrics, no PIN memorization, no special hardware.
With hrPad, each QR code links directly to the employeeโs UKG ID. Once scanned, it logs the punch straight into UKG in real time. No middleman, no delays. Itโs clean, simple, and works from day one.
The Steps: From UKG Data to Printed QR Cards
Step 1: Get Your Employee List Ready
Pull a list of all the workers from UKG. This includes their names, employee IDs, and maybe department or location if you want to organize things a bit. The employee ID is the most important partโitโs what ties the QR code to the worker in UKG.
Step 2: Generate the QR Codes
Using the hrPad admin dashboard, upload that list and hit generate. The system takes care of the rest by creating a unique QR code for each worker. You can export the codes as images (PNG) or in a print-ready PDF.
Step 3: Format Them for Use
Once youโve got your QR codes, you can choose how you want to use them. Some companies print them as wallet cards, others stick them on clipboards, folders, or lanyards. You can also add the employeeโs name or your company logo to make them easier to sort.
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Step 4: Print and Hand Them Out
Now itโs just a matter of printing. You donโt need a special printer your standard office one works just fine. Hand them out during onboarding, orientation, or even via site managers. You can also email or text a digital version for mobile use if thatโs more your style.
Step 5: Set Up Tablet-Based QR Scanning
At the site, plug in a tablet with the hrPad app installed. Employees scan their QR codes using the device camera, and their punches go straight into UKG. It takes seconds, and thereโs no need for extra hardware or IT help.
Step 6: Reprint or Replace When Needed
If someone loses their code, switches locations, or comes back for another contract, no big deal. Just regenerate it from the hrPad admin panel and reissue it. Since itโs all tied to the same UKG ID, it wonโt mess with your records.
Why Batch QR Codes Are a Must for Temp and Contract Workforces
When youโre dealing with non-permanent staff, time is everything. You donโt have weeks to set up access or train people on complex systems. QR codes let you onboard quickly and start tracking time immediately. Batch-generating them saves even more time, especially if youโre dealing with hundreds of workers across multiple locations.
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Plus, itโs way cheaper and more scalable than printing badges or setting up biometric devices for everyone. Just print the QR codes and go.
FAQs
Can I use this for 100% temp staff?
Yes. As long as they have a UKG employee ID even if itโs just for a short-term assignmentโyou can generate a QR code for them.
Do I need special hardware?
Nope. Any iPad or Android tablet works with hrPad. Just install the app and youโre good to go.
Free Case Study
FACE Amusement Redefines Workforce Excellence Across Multiple States with AI And UKG Integration by CloudApper
What if someone loses their QR card?
You can regenerate it in seconds. No disruption, no data loss.
Can the QR cards be branded?
Yes. You can add logos, colors, employee names whatever makes sense for your team.
How fast can I get this running?
You can generate and print QR codes the same day. Once your data is ready, itโs fast.
Conclusion
If youโre regularly hiring temporary, seasonal, or contract workers, having a fast and reliable time tracking system isnโt optional, itโs a necessity. QR codes make it easy to get new workers up and running in minutes, and CloudApper hrPad brings the whole thing together in one simple, tablet-based system. It connects directly to UKG, eliminates the need for expensive hardware, and lets you batch-generate, print, and manage QR codes at scale.
Whether youโre ramping up for peak season or managing multiple job sites, hrPad gives you the flexibility to stay in control, keep your records clean, and your operations moving.
