To keep a work-life balance and guarantee operational effectiveness in today’s fast-paced workplace, individuals must be able to manage their own shift availability in UKG Pro WFM (Dimensions). If you’re an HR professional, you can do a lot to boost morale, productivity, and job satisfaction by giving your employees the means to request changes to their availability. In this post, we will discuss how to let workers update their availability and how to integrate CloudApper AI TimeClock with UKG Pro WFM (Dimensions) to make it easier for them to do so.

Allowing Employees to Change Availability

Workers can simply request modifications to their availability, whether it’s for one day, a continuous range of days, or numerous non-consecutive days, according to the UKG Pro WFM literature. In order to make sure these requests don’t conflict with operational needs or schedule constraints, managers must review and approve them.

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An employee can request a modification to their availability by going to the “My Information” area, clicking on “My Calendar,” and then selecting the “Request” option. After that, users can choose “Availability Change” and then choose the date(s) they want to change their availability for. Staff members have the option to select a recurring schedule (e.g., daily or weekly), modify the start and end periods, and then submit the request for approval to management.

The Alternative Way of Requesting Availability Change

When it comes to managing staff availability, CloudApper AI TimeClock is an excellent tool to have on hand. You may provide your staff more tools to control their availability with CloudApper AI TimeClock integrated with your UKG Pro WFM (Dimensions) system.

Shift Notification and Response: Employees may respond promptly and let everyone know if they will be accessible by using CloudApper AI TimeClock, which can send a notification before their shift starts. By taking this preventative measure, we may lessen the need for impromptu schedule adjustments and guarantee that everything runs smoothly.

Shift Bidding and Swapping: Employees have greater say over their schedules and can work together more effectively using CloudApper AI TimeClock’s shift bidding and swapping features.

Automated Approval Workflows: Automating the examination and approval of employee availability change requests in accordance with your organization’s regulations is possible with the integration of CloudApper AI TimeClock with UKG Pro WFM.

Improved Workforce Management: The data and insights offered by CloudApper AI TimeClock may help human resources professionals optimize their workforce, make better staffing and scheduling decisions, and boost operational efficiency.


A key component of contemporary labor management is giving workers agency over their own shift availability. Employee morale, output, and work-life balance can all be enhanced if you provide them the means and leeway to ask for modifications to their availability. A more invested and productive staff is the end result of integrating CloudApper AI TimeClock with your UKG Pro WFM system, which adds capabilities like shift notice, bidding, and automated approval workflows.