A light industrial staffing firm placing 20 to 40 new workers a week re-enters every hire from its ATS into payroll by hand. CloudApper's sync creates UKG Ready records at assignment and carries updates and terminations across, so every placement can be payroll-ready on day one.
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An ATS to UKG Ready integration decides whether a staffing placement is payroll-ready on day one. Every week a skilled light industrial staffing firm places 20 to 40 new tradespeople and industrial workers with clients. Each placement begins in the firm’s Bullhorn ATS, where recruiters manage candidates and job orders, and each paycheck comes out of UKG Ready. Today the HR and payroll team bridges the two by copying candidate records by hand. CloudApper’s approach replaces that step with an automated sync that runs at least daily.
Why Daily Re-Entry Becomes the Bottleneck
In staffing, the placement is the product, and the worker has to be paid correctly from the first shift. The firm’s recruiters move fast, the way temporary staffing has to move. Candidates are screened, assigned and on a client site within days. Payroll setup cannot keep that pace when every new worker has to be keyed into payroll by hand, along with every assignment update, promotion and end of assignment.
As the HR and Payroll Project Lead at the staffing firm put it, “We’ve been manually transferring that information or any kind of assignment updates. If they get promoted to another position, those things are being manually maintained in our payroll system today.”
The volume made the risk constant. At 20 to 40 new hires a week, plus the updates and terminations that come with a mobile light industrial workforce, manual entry is a steady daily workload that still leaves room for errors in the records payroll depended on.
Connecting the ATS to UKG Ready
CloudApper’s UKG Sync integration runs through CloudApper iPaaS for UKG as a scheduled one-way sync from the ATS to UKG Ready, at least daily and roughly every six hours. When a worker holds an active assignment with a confirmed start date in the ATS, CloudApper creates the employee record in UKG Ready automatically, and onboarding paperwork can launch from there. Assignment updates and promotions made in the ATS flow through to UKG, and terminations sync the same way, so the payroll system reflects who is actually working.
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“So what we were hoping to do is be able to integrate that basic onboarding information so that we can cut out having to manually enter that and being able to… initiate the onboarding paperwork from there.”
HR and Payroll Project Lead, light industrial staffing firm
The ATS stays the recruiting system, and UKG Ready stays the payroll and workforce system. CloudApper connects them so data entered at the point of placement carries through to pay, the same way staffing firms want time and attendance for placed workers to flow into UKG without manual handling.
“I would say at a minimum daily, because we have term processes that need to be happening same day sometimes… Because again, there are some terms that come through where we have to process payroll right away.”
Payroll Team Lead, light industrial staffing firm
What Payroll and Operations Need From the Sync
The aim is to take daily manual candidate entry between the ATS and payroll off the team’s plate. With the sync in place, payroll setup for 20 to 40 weekly new hires happens automatically, and employee records are accurate from the first day of assignment. Terminations are the sharpest edge: some must be processed the same day so final pay can run right away, which is why the sync cadence is measured in hours rather than days. Billing stays where it is, with hours continuing to reach the ATS pay and bill system through the existing export.
“If someone gets termed, you want those changes quicker versus the new employees.”
HR Systems Analyst, light industrial staffing firm
The Implication for Staffing Firms on UKG
Staffing margins depend on speed and accuracy at the moment of placement. A firm that places workers weekly cannot afford a manual handoff between the system that places them and the system that pays them. It is the same discipline that applies to tracking contingent and temp worker hours in UKG: the data has to be right before the first shift ends. With CloudApper connecting the ATS to UKG Ready, the record a recruiter creates becomes the record payroll trusts.
If your recruiters and payroll team are entering the same new hires twice, talk to CloudApper about connecting your ATS to UKG Ready with an automated daily sync.
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