A light industrial staffing firm placing 20 to 40 new workers a week was retyping every hire from its ATS into UKG Ready. CloudApper built a daily sync that creates UKG Ready records at assignment and carries updates and terminations across, so every placement is payroll-ready on day one.
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Every week at a skilled light industrial staffing firm, a new group of skilled tradespeople and industrial workers starts on assignment, typically 20 to 40 new workers placed with clients. Each placement begins in the firm’s Bullhorn ATS, where recruiters manage candidates and job orders. Each paycheck comes out of UKG Ready. For years the bridge between the two was a payroll coordinator retyping candidate records every day. CloudApper replaced that bridge with an automated daily sync.
Why Daily Re-Entry Became the Bottleneck
In staffing, the placement is the product, and the worker has to be paid correctly from the first shift. The firm’s recruiters moved fast, the way temporary staffing has to move. Candidates were screened, assigned and on a client site within days. Payroll setup could not keep that pace when every new worker had to be keyed into UKG Ready by hand, along with every address change, pay rate update and end of assignment.
As the Payroll Manager at the staffing firm put it, “We were rebuilding records the recruiters had already built. One typo in a pay rate or a missed termination, and we found out on payday.”
The volume made the risk constant. At 20 to 40 new hires a week, plus the updates and terminations that come with a mobile light industrial workforce, manual entry was a full-time task that still left room for errors in the records payroll depended on.
Connecting the ATS to UKG Ready
CloudApper implemented its UKG Sync integration through CloudApper iPaaS for UKG to run a daily automated integration from the ATS to UKG Ready. When a worker is assigned to a job in the ATS, CloudApper creates the employee record in UKG Ready automatically. Updates made in the ATS flow through to UKG, and terminations sync the same way, so the payroll system always reflects who is actually working.
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“My recruiters already enter everything once. Now that entry is what payroll uses. Nobody has to copy it over anymore.”
Branch Recruiting Manager, light industrial staffing firm
The ATS stays the recruiting system, and UKG Ready stays the payroll and workforce system. CloudApper connects them so data entered at the point of placement carries through to pay, the same way staffing firms want time and attendance for placed workers to flow into UKG without manual handling.
“A worker assigned today is in UKG Ready today. That’s the standard we wanted.”
Director of Operations, light industrial staffing firm
What Changed for Payroll and Operations
Daily manual candidate entry between the ATS and UKG Ready is gone. Payroll setup for 20 to 40 weekly new hires happens automatically, and employee records are accurate from the first day of assignment. The payroll team now reviews exceptions instead of rebuilding records, and terminations no longer depend on someone remembering to key them.
“Our placements grow and payroll headcount doesn’t have to grow with them.”
Controller, light industrial staffing firm
The Implication for Staffing Firms on UKG
Staffing margins depend on speed and accuracy at the moment of placement. A firm that places workers weekly cannot afford a manual handoff between the system that places them and the system that pays them. It is the same discipline that applies to tracking contingent and temp worker hours in UKG: the data has to be right before the first shift ends. With CloudApper connecting the ATS to UKG Ready, the record a recruiter creates becomes the record payroll trusts.
If your recruiters and payroll team are entering the same new hires twice, talk to CloudApper about connecting your ATS to UKG Ready with an automated daily sync.
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