For organizations leveraging UKG Workforce Management (WFM), ensuring accurate and compliant employee time tracking is essential. With employees often working across multiple locations, validating clock-in/out punches against schedules and locations helps maintain efficiency, accountability, and compliance.

That’s why many UKG customers are now extending their systems with CloudApper hrPad—an AI-powered TimeClock solution that seamlessly integrates with UKG to provide smarter clocking, enhanced validation, and audit-ready accuracy.

Secure and straightforward Punch In/Out

With hrPad running on tablets or PCs, employees can easily clock in and out by entering their Employee ID. To support compliance and auditing, organizations can enable a feature to capture a non-biometric photo at the time of punch. All punches and associated images are available in UKG, providing transparency and accountability for HR and managers.

Real-Time Validation With UKG

Before processing any punch, hrPad queries UKG WFM to retrieve the employee’s daily schedule. This ensures every clock-in/out aligns with the official schedule and assigned job.

  • When a Schedule Exists:
    • Location Validation: hrPad checks the scheduled location in UKG against the kiosk’s assigned location.
    • If Locations Match: The punch is seamlessly submitted to UKG, where job transfers are automatically managed.
    • If Locations Differ: An error message is displayed on the kiosk, and the employee’s manager is notified via email.
  • When No Schedule Exists:
    • hrPad validates based on the kiosk’s assigned location.
    • Employees clocking in at their home location can proceed, while off-location attempts are flagged.
    • Any errors received from UKG are displayed on the kiosk and shared with the manager for resolution.

Compliance and Accountability

With audit-ready punch data—including photo validation—available in the CloudApper Admin Portal, HR teams can easily review activity and maintain compliance. Automated alerts and error notifications ensure managers stay informed without additional workload, while employees gain confidence that their time and attendance are always recorded accurately.

Why UKG Customers Choose hrPad

  • Seamlessly extends UKG WFM with intelligent validation
  • Runs on tablets or PCs—no proprietary hardware required
  • Provides audit-ready punch records with optional photo capture
  • Reduces manual intervention with automated alerts and error handling
  • Enhances employee experience through intuitive self-service

By combining the power of UKG WFM with hrPad’s advanced validation and self-service capabilities, organizations can strengthen compliance, streamline operations, and deliver a more seamless employee experience.

With CloudApper hrPad for UKG, every punch is accurate, validated, and audit-ready. Learn more.