You’re not the only one looking for ways to integrate UKG with SAP SuccessFactors. Integration issues are becoming a daily annoyance as more multinational corporations use specialized workforce management and HR solutions. 41% of businesses use multiple HR and time systems, which leads to data silos, compliance risks, and administrative overload, according to Deloitte’s Global Human Capital Trends report.

I’ve worked with businesses for more than 15 years to integrate UKG (formerly Kronos) with external systems such as Oracle HCM, Workday, SAP SuccessFactors, and ADP. I have repeatedly witnessed how a seamless integration approach can mean the difference between daily frustration and streamlined operations.

This guide will explain the importance of connecting UKG and SAP SuccessFactors, how CloudApper UKG Sync streamlines the process, and which best practices will help you save time, money, and stress.

For more information on UKG Sync By CloudApper visit our page here.

Why Combine SAP SuccessFactors with UKG Time and Attendance?

Let’s start with the big picture.

Many enterprises use SAP SuccessFactors as their global HRIS because it’s powerful for:

  • Core HR data management
  • Global employee records
  • Learning and development
  • Performance management

But when it comes to time and attendance, UKG Dimensions or UKG Ready is often preferred because:

  • It’s purpose-built for complex scheduling
  • It has robust labor rule enforcement
  • It’s strong for unionized or hourly workforces

That creates an integration gap:

  • HR teams need accurate time data in SAP SuccessFactors for reporting and compliance.

  • Payroll needs validated timesheets to process pay accurately.

  • Managers need one place to see attendance, leave, and scheduling.

If you don’t connect them, you end up with:

  • Duplicate data entry
  • Delayed reporting
  • Higher risk of payroll errors

Example from my experience:
I worked for a multinational manufacturing company with 10,000 workers spread across North America and Europe. They tracked time using UKG and HR using SAP SuccessFactors. Without integration, they had to manually reconcile timesheets for more than 40 hours every month, which cost them more than $50,000 in administrative time each year.

What Happens When You Don’t Integrate HR and Time Systems?

Problem Impact
Data inconsistencies Employees paid incorrectly or delayed
Manual uploads and corrections 5–10 extra admin hours per pay cycle
Compliance risk Difficulty proving timecard accuracy in audits
Employee frustration Self-service systems out of sync

According to Kronos research, 1 in 4 payroll errors are due to disconnected systems—often resulting in penalties and rework.

How CloudApper UKG Sync Bridges the Gap

CloudApper UKG Sync is purpose-built to connect UKG with leading HCM platforms like SAP SuccessFactors. Here’s how it works:

Automated Data Flow
UKG syncs employee demographics, job codes, and cost centers from SAP SuccessFactors. Attendance records and time punches automatically reverse each other.

No-Code Configuration
Instead of building custom middleware, you configure mapping rules in a visual interface—no developers needed.

Real-Time or Scheduled Updates
Sync data in real time or set up scheduled transfers to fit your payroll cycles.

Validation and Exception Handling
The system flags mismatches (e.g., missing employee IDs) and routes them for approval, so your data stays clean.

Secure Integration
Data is encrypted and compliant with GDPR, CCPA, and SOC2 standards.

Common Use Cases: Why Enterprises Choose Integration

Accurate Payroll Processing
Payroll teams must spend hours resolving disparities in the absence of integration. Approved hours with CloudApper go straight into your third-party payroll provider or SAP SuccessFactors payroll.

Global Workforce Reporting
Your system of record is SAP SuccessFactors. Managers and HR executives can track hours, overtime, and leave balances in one location thanks to integration.

Compliance Across Regions
Integration guarantees that local time regulations are followed in UKG and accurately aggregated in SuccessFactors for reporting for businesses with operations across borders.

Real-World ROI of Integrating UKG with SAP SuccessFactors

Here’s what I’ve seen clients achieve after implementing CloudApper UKG Sync:

Metric Before Integration After CloudApper UKG Sync
Payroll error rate 3–5% of checks <0.5%
Manual reconciliation time 40+ hours/month <5 hours/month
Time to prepare compliance audits 3–4 weeks 2–3 days
Employee self-service issues Frequent discrepancies Near-zero complaints

How to Plan Your Integration

Based on years of projects, here’s the process I recommend:

Step 1: Map Your Data
Identify what fields need to sync—employee IDs, schedules, time punches, accrual balances.

Step 2: Define Business Rules
Clarify how you’ll handle exceptions, transfers, and approvals.

Step 3: Clean Your Data
Before you integrate, ensure IDs, cost centers, and codes match across both systems.

Step 4: Configure and Test
Use CloudApper UKG Sync to set up mappings and validate workflows in a test environment.

Step 5: Train and Launch
Train your HR, payroll, and IT teams on monitoring, exception handling, and reporting.

Additional Benefits of CloudApper AI Platform

Beyond basic integration, CloudApper’s platform offers:

Custom Time Clock Solutions
Deploy AI-powered clocks with facial recognition and geofencing that sync directly with UKG and SAP SuccessFactors.

Workflow Automation
Automate approvals, notifications, and compliance tasks without custom code.

Real-Time Dashboards
Track time, attendance, and exceptions across regions in one place.

Mobile Accessibility
Empower employees to view time records and request changes anytime.

Frequently Asked Questions

Q: Does CloudApper UKG Sync require IT resources to maintain?
No—once configured, it’s managed through a user-friendly dashboard.

Q: How secure is the integration?
All data is encrypted, and access is controlled by robust permissions.

Q: Can it handle complex union rules?
Yes—time data from UKG retains rule enforcement and flows into SAP for accurate reporting.

Q: Does this work with other payroll systems?
Absolutely—CloudApper can connect UKG data to ADP, Oracle Payroll, and more.

Q: How long does it take to implement?
Typical deployment is 2–4 weeks, depending on complexity and data volumes.

Final Takeaway

Aside from being a technical endeavor, integrating SAP SuccessFactors with UKG is an investment in accurate payroll, effective HR procedures, and improved employee experiences.

I’ve personally witnessed how CloudApper UKG Sync unifies disparate systems into a single source of truth, ensuring compliance, cutting down on errors, and saving time.

CloudApper UKG Sync is the simplest and most dependable option if you’re prepared to integrate your HR and time data without requiring months of custom development.

Request a demo today to see how simple unified workforce management can be.