Automate schedule and cost center correlation with CloudApper and UKG for accurate labor cost allocation, budget management, and operational efficiency.
Any company needs effective workforce management, especially when it comes to monitoring employee schedules and making sure they match the allocated cost centers. In large organizations, this task can become complex and time-consuming if handled manually. However, CloudApper, integrated with UKG (Ultimate Kronos Group), offers an innovative solution that automates the process, ensuring accuracy, efficiency, and compliance.
Key Takeaway
Integrating CloudApper with UKG HCM automates schedule and cost center correlation, ensuring accurate labor cost allocation, budget management, and operational efficiency. This integration reduces manual effort, minimizes errors, and enhances compliance with labor regulations, ultimately improving workforce management.
Understanding Schedule and Cost Center Correlation
Schedule and cost center correlation is the process of matching employees’ work schedules with their actual clock-in and clock-out times and ensuring that these hours are correctly attributed to the appropriate cost centers. A cost center refers to a department or section within an organization where costs are incurred. Properly correlating schedules with cost centers is vital for accurate labor cost allocation, budget management, and operational efficiency.
The Challenges of Manual Processes
Traditionally, the process of managing and correlating schedules and cost centers has been manual, involving significant administrative effort. This manual approach is not only time-consuming but also prone to errors. Inaccuracies in tracking work hours or misallocating labor costs can lead to budget overruns and inefficiencies, making it difficult for managers to maintain control over labor expenses.
How CloudApper Automates the Process
CloudApper, when integrated with UKG systems, automates the entire process of schedule and cost center correlation. Upon an employee’s punch-in, the system initiates an automated review process, analyzing their scheduled assignments over a predetermined period. This real-time analysis helps identify patterns and deviations in employee work hours, ensuring adherence to planned schedules and budgetary constraints.
Integrating CloudApper with UKG systems has transformed our labor management processes. We now have real-time insights into employee work patterns, which helps us maintain budgetary control and improve operational efficiency.
Chief Human Resource Officer with over 10 years of experience in employee relationship management in manufacturing*
The system focuses on correlating the employee’s recent schedule assignments with the cost centers they have punched into. This correlation ensures that employees are working in the appropriate cost centers and adhering to their assigned schedules. If a match is found, the system then evaluates whether the employee has exceeded the budgeted hours in their previous punches over the specified period. This check can be based on either a specific percentage of hours or a specific number of hours.
Real-Time Data Syncing and Automated Notifications
One significant advantage of CloudApper is its ability to sync real-time job and labor timecard data from UKG systems. This ensures that all employee data is current and accurate. The system continuously monitors employee work patterns and triggers automated notifications if an employee exceeds their budgeted hours. These notifications inform both the employee and their manager about their time management, helping maintain control over labor costs.
Highly automated companies are six times more likely to achieve revenue growth exceeding 15% than companies with low automation.
Weekly Reporting for Managers and Supervisors
Managers and supervisors receive detailed reports at the end of each week or as desired. These reports provide insights into the frequency and context of notifications sent to employees, helping managers monitor labor control measures and make informed decisions. This reporting capability is crucial for maintaining budgetary control and optimizing workforce management.
Selective Exclusion Capability and Language Customization
The system also allows for the selective activation or deactivation of labor control features for certain employees or cost centers. This customization ensures that the tool can be tailored to the specific needs and dynamics of different departments or individual employees. Additionally, messages are sent in the employee’s default language as set within the UKG system, ensuring clear communication and understanding across the workforce.
Conclusion
Integrating CloudApper with UKG systems offers a robust solution for enhancing labor control. By automating the monitoring of employee work patterns, correlating schedules with cost centers, and sending timely notifications, this integration helps organizations maintain budgetary control, improve operational efficiency, and ensure compliance with labor regulations. Embrace the future of workforce management with CloudApper for UKG to optimize your labor control processes for maximum efficiency and productivity. Contact us today to learn more.
FAQ
What are the schedule and cost center correlations?
Schedule and cost center correlation is the process of matching employees’ work schedules with their actual clock-in and clock-out times and ensuring these hours are correctly attributed to the appropriate cost centers.
Why is labor control important?
Labor control is essential for managing workforce productivity, minimizing labor costs, and ensuring compliance with labor regulations. It helps maintain budgetary constraints, improve operational efficiency, and enhance employee satisfaction.
How does CloudApper automate schedule and cost center correlation?
CloudApper, integrated with UKG systems, automates the process by analyzing employee schedules and correlating them with cost centers upon punch-in. It monitors work patterns and triggers notifications if employees exceed budgeted hours.
What are the benefits of using CloudApper for labor control?
The benefits include real-time data syncing, automated notifications, detailed weekly reporting, selective exclusion capability, and language customization. These features help maintain budgetary control, improve operational efficiency, and ensure compliance with labor laws.
How does CloudApper handle real-time data syncing?
CloudApper syncs real-time job and labor timecard data from UKG systems, ensuring all employee data is current and accurate. This helps managers make informed decisions and manage labor resources effectively.
Can managers customize the labor control features in CloudApper?
Yes, the system allows for the selective activation or deactivation of labor control features for certain employees or cost centers, ensuring tailored solutions for different departments or individual needs.
*Disclaimer: Due to privacy reasons, the identity of the person or company cannot be revealed.
