Missed punches don’t have to mean payroll headaches. Discover how CloudApper hrPad for UKG/Kronos simplifies timesheet adjustments with self-service requests, secure authentication, and one-click manager approvals—ensuring accuracy, compliance, and a better employee experience.
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In any busy workplace, missed punches are normal. Someone forgets to clock in after a shift change. Another clocks out late while helping a customer. The punch is missing, and now the UKG/Kronos timesheet is incomplete.
What usually happens next is the real problem: a trail of emails, a quick hallway conversation, a manager trying to remember the “right” time, and payroll trying to reconcile it later. That back-and-forth is easy to miss, hard to audit, and slow to resolve. CloudApper hrPad for UKG/Kronos turns missed punch corrections into a simple, trackable workflow that feels as easy as submitting a PTO request—without changing what UKG/Kronos already does best.
Why Missed Punches Matter for UKG/Kronos Timesheets
A missed punch can look small, but it can quickly turn into time-consuming cleanup:
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Payroll accuracy risk. Time and attendance errors are among the most common sources of payroll issues. One industry compilation reported time/attendance and expense errors occurring at a very high frequency across organizations.
Compliance pressure. Employers are expected to maintain accurate hours-worked records for nonexempt employees. The U.S. Department of Labor outlines recordkeeping expectations and retention periods, including keeping time records used for wage computations.
Employee trust. Payroll mistakes are one of the fastest ways to create frustration. Surveys frequently show employees lose confidence when pay is wrong or late, and some will consider leaving after repeated payroll issues.
The goal isn’t to blame anyone. It’s to make the correction process fast, consistent, and auditable.
The Better Way: A “PTO-Like” Missed Punch Workflow with hrPad
hrPad acts as a secure employee self-service kiosk experience on iOS, Android, or Windows, connected to UKG/Kronos. Instead of chasing a manager or emailing payroll, the employee submits a missed punch request right at the kiosk.
This creates an AI-timesheet-friendly workflow: structured inputs, standardized approvals, and an audit trail that’s easy to review later.
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How Employees Submit a Missed Punch on hrPad
When an employee forgets a punch, hrPad guides them through a short, consistent flow:
They open Missed Punch on the kiosk and select the date/time they need to correct. The experience is designed to be quick, so the request gets submitted while it’s still fresh.
Before submission, hrPad requires secure authentication (PIN, QR code, barcode, NFC, or facial recognition). That matters because it reduces “wrong person” corrections and helps prevent time theft patterns like buddy punching—an issue that research summaries often estimate can cost organizations a measurable percent of gross payroll.
If needed, employees can also add job transfers or cost center selections during the request. This is especially helpful for teams that split time across departments, projects, or locations, because the correction isn’t just “a time”—it’s time attributed correctly.
How Manager Approval Works
For managers, the difference is immediate.
Instead of searching email threads or trying to reconstruct details, missed punch requests appear in a single review view. The manager can approve or reject quickly, and the decision is logged so there’s no ambiguity later.
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This structure does three things:
- It reduces “who approved what” confusion.
- It makes the workflow easier to follow consistently across teams.
- It creates a clean audit trail for timesheet adjustments.
Best Practices to Reduce Missed Punches (Without Policing People)
Missed punches rarely happen because people don’t care. They happen because work is busy.
A few practical ways teams reduce repeats:
- Use fast authentication options (QR/NFC/Face) so clocking in/out feels effortless.
- Make missed punch submission easy enough that employees do it immediately.
- Standardize manager response expectations (same-day review window).
- Keep a clear log so recurring patterns can be coached fairly.
These are simple operational habits—but they only work when the tool makes them easy.
hrPad brings automation, self-service, and accuracy to timesheet adjustments. By empowering employees to log missed punches securely and giving managers a simple approval workflow, hrPad keeps payroll accurate, compliance intact, and operations running smoothly.
Ready to simplify timesheet adjustments and enhance your UKG experience? Contact CloudApper today to learn how hrPad can transform your workforce management.
