Employee mobility is a growing trend. For organizations like auto dealerships with numerous locations across a vast territory, facilitating seamless job transfers is crucial for employee satisfaction and operational efficiency. Ensuring efficient and accurate tracking of job changes can be a significant challenge, particularly with large workforces spread across geographical distances. In this article, we will explore the story of a major auto dealership with over 2,000 employees operating across America, highlighting how CloudApper’s UKG/Kronos TimeClock, seamlessly integrated with their existing platform, streamlined their job transfer process.

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Key Take Aways

  1. Missed punches lead to payroll errors, potential labor law violations, and HR administrative burdens.
  2. CloudApper AI TimeClock allows employees to address missed punches with a “Missed Punch” button and add comments.
  3. Managers receive notifications for missed punches and can approve them quickly, streamlining the process.
  4. Comments to Missed Punches improve communication and transparency between employees and managers.
  5. CloudApper TimeClock offers secure biometric authentication, real-time data access, and detailed reporting for informed decision-making.

The auto dealership’s free browser-based timekeeping system proved inadequate for managing job transfers across hundreds of locations. The process was cumbersome, requiring manual updates and posing a risk of errors in time tracking and payroll. They needed a solution that would streamline transfers, automate processes, and ensure accurate data for all employees regardless of location.

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CloudApper AI TimeClock, seamlessly integrated with their existing UKG/Kronos platform, emerged as the ideal solution for streamlining job transfers. Here’s how CloudApper revolutionized their transfer process:

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  • Automated Job Transfers Based on Pay Codes: CloudApper allows for customized workflows that automatically assign employees to the appropriate job code based on their pay code when they clock in at a new location. This eliminates the need for manual intervention and ensures accurate timekeeping data for payroll processing.

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  • Intelligent Location Management: CloudApper’s system recognizes when an employee punches in at a new location without clocking out from their previous one. It then automatically clocks out the employee from the prior location and assigns them the appropriate job code based on their pay code at the new location.
  • User-Friendly Interface for Transfers: Employees can initiate job transfers directly through the CloudApper time clock device (iPad or Android tablet). This self-service feature minimizes administrative burdens on HR and empowers employees to manage their career development.

According to a study by the Society for Human Resource Management (SHRM), 52% of organizations experience challenges managing internal job transfers.  These challenges can lead to decreased employee morale, reduced productivity, and higher turnover rates.

While streamlining job transfers was a key advantage, CloudApper’s UKG/Kronos TimeClock offered a multitude of additional benefits: CloudApper utilizes readily available iPads and Android tablets as secure time clock devices, eliminating the need for complex login procedures and offering a user-friendly interface for all employees. CloudApper offers secure biometric authentication methods like facial recognition and PINs for employees to clock in/out. This eliminates buddy punching and ensures accurate timekeeping data for all locations.CloudApper provides real-time access to timekeeping data through user-friendly dashboards. HR teams can monitor labor costs, identify trends, and generate detailed reports for informed decision-making.

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The auto dealership’s story showcases the potential of CloudApper’s UKG/Kronos TimeClock for revolutionizing workforce management. Streamlining job transfers across hundreds of locations has significantly improved efficiency, accuracy, and employee satisfaction. This translates to a more engaged workforce, reduced administrative burdens for HR, and, ultimately, a more successful business.CloudApper’s UKG/Kronos TimeClock can be your key to unlocking streamlined transfers, accurate data, and a more empowered workforce. Contact CloudApper today to discover how our AI-powered time clock can transform your workforce management and simplify job transfers across your organization.