What One Operations Manager Discovered About Job Role Reporting in UKG and How hrPad Transformed the Entire Process

Lisa Davis wasn’t new to workforce challenges. As an operations manager overseeing a multi-site retail chain, she had mastered everything from staffing logistics to schedule adjustments on the fly. But there was one issue she couldn’t solve with experience alone—Job Role Reporting in UKG. Every Monday, Lisa’s HR team wrestled with spreadsheets and exports to address what should have been a simple task: understanding which job profiles were used most across locations. The lack of real-time visibility and manual effort required exposed a deeper flaw in Job Role Reporting in UKG—it wasn’t built for dynamic environments where employees moved fluidly between roles.

Every Monday, Lisa’s HR team wrestled with UKG Pro to figure out a basic operational question: “Which job profiles are used most in each location?” They could pull the assigned job roles from the system, yes—but that didn’t reflect how those roles were actually functioning in the field. Employees rotated between multiple positions. Some were cross-trained; others filled in during peak hours. The system knew what they were supposed to do—not what they actually did.

UKG’s reporting tools offered a static view. They could assign roles, but couldn’t dynamically rank them based on real-world usage. So the team would resort to exporting data into spreadsheets, trying to tally up which positions were used most often. It was messy, manual, and hours-consuming.

To make things worse, the exported data wasn’t always reliable. Some employees would clock in under the wrong role. Others would switch roles mid-shift, and there was no clean audit trail to reflect that. Lisa realized she wasn’t just chasing data—she was building assumptions off incomplete information.

That’s when a colleague introduced her to hrPad.

At first, Lisa assumed hrPad was just another time clock app. But within a few minutes of exploring it, she saw something different. hrPad didn’t just replace the physical time clock—it redefined it.

Employees could select their job profile at the point of clock-in, and hrPad would log that selection along with the employee’s location, timestamp, and even shift type. This wasn’t passive data—it was live interaction metadata, captured right where it happened.

The transformation began almost immediately. Within the first week, Lisa’s team had accurate logs of which roles were being selected in real time. By the second week, hrPad’s dashboard displayed usage trends—showing the most used job roles per location and per shift type. Suddenly, Lisa didn’t need to request custom reports or run pivot tables. The answers were in front of her.

Here’s a snapshot of how things changed for her team:

What impressed Lisa most wasn’t just the efficiency—it was the clarity. She could now walk into any store, pull up a simple report, and see which job roles were used most often over the past week. That insight helped her rebalance staffing, optimize training focus, and reduce scheduling conflicts.

Her district leads were equally thrilled. Instead of guessing which departments were overloaded or understaffed, they had hard data to back every shift adjustment. The team moved from reactive to proactive in a matter of weeks.

Lisa often says the change didn’t come from replacing UKG. It came from extending it. hrPad filled a gap that UKG wasn’t built to handle—real-time, on-the-ground decision data. And it did so without disrupting the system they already trusted.

Today, Lisa can answer that once-frustrating question—“Which job profile is most used?”—in seconds. Not because UKG suddenly changed. But because hrPad brought visibility to what was already happening.

And that, as she’ll tell you, changed everything.