Imagine this: A dedicated employee, Sarah, has just received heartbreaking news—her child has been diagnosed with a serious illness. She’s already used up her PTO for doctor visits and treatments, and she’s out of options. Meanwhile, her colleague, Jake, has unused vacation days he’d gladly donate if he could.

This isn’t just a hypothetical situation. According to a study by the WorldatWork organization, around 35% of U.S. companies offer some form of PTO donation program to help employees facing emergencies. Major corporations, including American Airlines and General Motors, have implemented PTO donation policies, allowing employees to support one another during difficult times.

If your company uses UKG HCM solutions for workforce management, setting up a PTO donation program might seem complex—but with the right tools, it can be seamless. That’s where CloudApper’s employee self-service kiosk, hrPad, comes in.

Why PTO Donation Matters

Life is unpredictable. Medical emergencies, personal crises, or natural disasters can leave employees struggling without enough leave to cover their time off. A PTO donation program creates a safety net, fostering a culture of support and empathy.

For businesses, the benefits go beyond goodwill:

  • Stronger Employee Engagement — Employees feel more connected to their workplace when they know their company supports them.
  • Reduced Financial Stress — Instead of employees taking unpaid leave, donated PTO helps them maintain financial stability.
  • Improved Retention — A company that takes care of its employees is one where people want to stay.

How PTO Donation Works in UKG with CloudApper hrPad

Companies using UKG HCM may struggle to implement PTO donation without a structured process. Manually tracking donated hours, verifying eligibility, and redistributing leave can be time-consuming and prone to errors.

CloudApper’s hrPad employee self-service kiosk simplifies this by allowing employees to:

  • Easily Donate PTO — Employees can contribute their unused vacation or sick leave through a simple interface.
  • Request Donated PTO — Eligible employees can apply for additional leave when facing hardships.
  • Automate PTO Transfers — The system syncs with UKG HCM, ensuring accurate tracking and compliance with company policies.
  • Ensure Transparency — Employees can see donation balances and eligibility criteria without HR intervention.

Making PTO Donation a Reality in Your Workplace

If your organization is considering PTO donation, here’s how to roll it out successfully:

  • Create a Clear Policy — Define who can donate, who can receive, and any limits on PTO transfers.
  • Use the Right Technology — Implementing PTO donation through CloudApper hrPad ensures a seamless experience.
  • Educate Employees — Make sure your workforce understands how the program works and how they can participate.
  • Monitor and Improve — Regularly review participation rates and adjust policies if needed.

Final Thoughts

A PTO donation program isn’t just about time—it’s about people. It’s about ensuring employees don’t have to choose between their paycheck and being there for their family during a crisis. With CloudApper hrPad, companies using UKG HCM can make PTO donation a simple, efficient, and meaningful part of their workplace culture.

Want to see how easy it is to set up PTO donation with CloudApper hrPad? Contact us today.