A growing manufacturing company faced significant challenges when it came to tracking wage progression for their unionized workforce. With hundreds of employees working across multiple shifts and job roles, manually tracking wage step increases based on hours worked was time-consuming and prone to errors. Their payroll team struggled with maintaining accuracy, leading to delays and occasional discrepancies in employee wages.

The company needed a solution to automate payroll and ensure compliance with union-specific step pay progression requirements. That’s when they decided to implement the CloudApper Step Progression Solution integrated with UKG Pro Workforce Management.

The Solution: Automating Wage Progression Calculations

The company adopted the CloudApper Step Progression Solution, which integrates seamlessly with the UKG Pro Workforce Management system. This solution was designed to automate the entire process of tracking step pay progression, ensuring that wage changes were accurate and timely based on the number of hours worked by each employee.

Here’s how the solution worked:

  1. Automatic Data Import from UKG: Employee data was automatically imported from UKG Pro, eliminating the need for manual data entry. This ensured that up-to-date information was always available for wage calculations.
  2. Custom Pay Tiers for Job Roles: The company could create custom pay tiers for different job roles based on hours worked. Each role, such as machine operators, assembly line workers, and quality control staff, had unique pay tier structures that reflected their role-specific wage increases.
  3. Hourly Wage Transformation via Custom Workflows: CloudApper’s custom workflows adjusted hourly wages automatically as employees progressed through pay tiers. The system tracked hours worked and advanced wages according to predefined step progression rules.
  4. Real-Time Wage Updates: When an employee advanced to the next tier, the system updated their hourly wage in UKG Pro automatically, ensuring that payroll was always in sync with the latest wage changes.
  5. Notifications for Progression: The system sent notifications to the HR team whenever an employee advanced to the next wage tier, keeping the team informed without manual tracking.

The Results: Streamlined Payroll and Increased Accuracy

After implementing the CloudApper Step Progression Solution with UKG Pro, the company saw immediate improvements in both efficiency and accuracy. The key results included:

  • Reduced Time-to-Payroll: The automation of wage updates reduced time spent calculating pay increases by 50%, speeding up payroll cycles and improving overall efficiency.
  • Improved Accuracy: The system ensured wage changes were applied consistently, reducing errors. Employees were paid correctly, eliminating underpayment or overpayment caused by manual mistakes.
  • Better Compliance: The HR team no longer had to manually track compliance with union-specific wage progression rules. The system automatically adhered to these rules, minimizing the risk of violations or disputes with the union.
  • Enhanced Employee Satisfaction: With accurate and timely wage increases, employee trust in the payroll system grew. This led to higher employee satisfaction and morale.

The Benefits Beyond Payroll: Customization and User Experience

The company also benefited from the customizable features offered by the CloudApper platform. Here’s how:

  • Custom Workflows: The company tailored workflows to match their step progression rules, adapting the solution to their specific needs without requiring coding expertise.
  • Seamless Integration with Third-Party Systems: The CloudApper solution was integrated with third-party systems for time tracking and employee management, ensuring seamless data synchronization across all platforms.
  • Enhanced User Experience: CloudApper’s No-Code Platform allowed the HR team to quickly create new components and customize reports, improving the overall user experience and boosting efficiency.

Conclusion: The Future of Wage Progression Tracking

The integration of CloudApper’s Step Progression Solution with UKG Pro transformed the company’s payroll process. Automation saved time, ensured accuracy, and maintained compliance with union rules. The company enhanced payroll efficiency and employee satisfaction while freeing up HR resources for more strategic tasks.

As more companies face challenges in managing wage progression, especially in remote or hybrid environments, automated solutions like CloudApper are becoming essential for maintaining smooth payroll operations.

Ready to streamline your payroll and wage progression tracking?