Today, we will examine the timesheet, a crucial part of payroll and employee productivity. To guarantee accuracy and effectiveness in timekeeping, let’s discuss how employees can simply view and understand their timesheets.

Understanding Timesheets:

The timesheet serves as the cornerstone of accurate time tracking and payroll processing. Here’s what you need to know:

  • Source of Truth:  Timesheets serve as the source of truth for payroll computations because they offer an extensive record of employees’ worked time.
  • Functionality: Employees and managers can enter, modify, review, submit, and approve worked time and time off on timesheets, depending on the setup of the company and security permissions.

Accessing Your Timesheet:

Employees can effortlessly access their timesheets through two primary methods:

  • Menu Navigation: Navigate to Menu > My Info > My Time > Timesheet > Current Timesheet.
  • Dashboard Widget: Alternatively, employees can access their timesheets directly from the My Timesheet widget on the dashboard.

Exploring Timesheet Fields and Functionality:

Understanding the various components of your timesheet is essential for effective time tracking:

  • Timesheet Tabs (A):  The timesheet and time entries for the current pay period are shown on the Time Entry tab. Other tabs like Pay Calculation and Exceptions may be enabled depending on how the business is configured.
  • Pay Period (B): Use the arrows or calendar icon to navigate to different pay periods and view corresponding timesheets.
  • Daily Rows (C):  Each day of the week’s time entry data can be expanded or collapsed to provide a thorough breakdown of worked time and related information.
  • Time Entries (D):  These fields show the amount of time worked and pertinent data, like cost centers or vacation time. Employees can submit a Timesheet Change Request or enter data, depending on their permissions.
  • Note Icon (E): Select this icon to view or add notes related to specific time entries or days, providing additional context or clarification.
  • Actions (F): Available actions may include Save, Submit, and Change Request, allowing employees to manage their timesheets efficiently.

Benefits of Viewing Your Timesheet:

  • Accuracy: Regularly reviewing your timesheet ensures accuracy in time tracking, reducing errors in payroll processing.
  • Efficiency: Accessing and managing your timesheet from a centralized location streamlines the time-tracking process, saving time and effort.
  • Transparency: Understanding your timesheet provides transparency into your worked time and associated activities, fostering accountability and compliance.

Tips for Effective Timesheet Management:

  1. Regular Review: Make it a habit to review your timesheet regularly to catch any discrepancies or missing entries.
  2. Timely Submission: Submit your timesheet promptly to ensure timely and accurate payroll processing.
  3. Communication: Maintain open communication with managers regarding any adjustments or corrections in your timesheet.

By mastering your timesheet, you’re taking a proactive step towards accurate time tracking and payroll management. Stay tuned for more insights from UKG on optimizing workforce productivity. Happy time tracking!