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In UKG Pro Workforce Management (WFM), Leave Administrators and authorized managers add or delete leave time from the Leave of Absence page (Home Page > Manage Leave of Absence tile). Adding leave uses the Add Leave Time panel; deleting uses the Case Editor’s calendar; and managers who maintain their own teams’ leave records can also add or edit leave time directly in the employee’s timecard. The exact steps for all three are below.
Add Leave Time for One Employee in UKG Pro WFM
Leave Administrators and some managers can add leave time to an employee’s Leave of Absence case from the Leave of Absence page.
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Navigation: Home Page > Manage Leave of Absence Tile > Go to Leave of Absence
1. Select the checkbox beside the employee’s name to whom you want to add leave time.
- Select Leave > Add Leave Time.
- From the Add Leave Time panel, select one of the following.
- Individual Dates – then select the date(s) from the calendar.
- Date Range – then enter the Start Date and End Date in the fields or select the calendar icon to select the start and end dates.
- Select Apply Dates.
- From the Add Leave Time slider, enter the number of hours you want to add in the Paid field.
- In the Tracking field, enter the number of hours you want to track for accrual purposes.
- (Optional) Select the checkbox next to Match Hours for Paid Time and Tracking when you want to make paid time and tracking time the same.
- (Optional) Deselect Use the Same Amount Per Day when you need to add varying amounts on specific dates, then enter the Paid and Tracking hours for each date selected.
- Select Review.
- Select Submit.
Delete Leave Time from a Leave of Absence Case
If an employee changes the dates of a leave of absence, you may be required to access the calendar to remove a portion of leave time that has been applied.
Navigation: Main Menu > Time > Leave of Absence
Navigation: Home Page > Manage Leave of Absence Tile > Go to Leave of Absence
- From the Leave of Absence page, select the box next to the name of the employee whose leave time you want to delete.
- Select Editor.
- From the Leave of Absence Case Editor, select Calendar from the actions bar.
- From the Leave of Absence Calendar, select the date(s) that contains the leave time you want to delete.
- Select Leave Time > Delete.
- Select one of the following:
- Delete Leave Time on Selected Days
- Delete All Leave Time Forward, Starting On, and then enter a date in the Date field or use the calendar to select a date.
- Select Save.
Add Leave Time Directly in the Timecard
In companies where department managers or supervisors handle their employees’ leave records, leave time can be inputted directly into the timecard. Here’s how to do it:
- Navigate to Main Menu > Time > Employee Summary
- Access the timecard of the respective employee.
- Right-click on a paycode cell within the timecard and choose “Add Leave Time.” If the date already has punches, select “Add” to create a new row.
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- On the “Add Leave Time” panel, follow these steps:
– Choose the Case Code from the dropdown menu.
– Enter the desired amount of leave time in the “Amount Paid” field.
– Specify any unpaid amount to be tracked against the leave case in the “Amount Tracking” field.
– Input the start time of the leave in the “Start Time” field.
- Select “Apply” to confirm the changes.
Edit Leave Time in the Timecard
If an employee has an active leave case, you can adjust leave time directly within the timecard to rectify any errors. Here’s how:
- Navigate to Main Menu > Time > Employee Summary.
- Access the timecard of the respective employee.
- Right-click on either the case code or the Amount cell adjacent to the case code in the timecard, then choose “Edit.”
- On the “Edit Leave Time” panel, make the required adjustments.
- Click on “Apply” to save the changes.
Trying to request time off as an employee instead?
This guide covers the administrator side. If you are an employee, see how to request time off in UKG Ready, how to add, edit, or delete your own PTO request in UKG Pro WFM, or how to view your time-off request history.
Also Read: How Managers Can Cancel PTO Requests in UKG Ready
FAQ: Managing Leave Time in UKG Pro WFM
What is the difference between the Paid and Tracking fields when adding leave time in UKG Pro WFM?
The Paid field sets the number of hours the employee is paid for the leave, while the Tracking field sets the hours counted for accrual purposes. Selecting Match Hours for Paid Time and Tracking makes both values the same.
Can I add different leave amounts on different days in UKG Pro WFM?
Yes. In the Add Leave Time slider, deselect Use the Same Amount Per Day, then enter separate Paid and Tracking hours for each selected date.
How do I delete only part of an employee’s leave time in UKG Pro WFM?
From the Leave of Absence Case Editor calendar, select the specific dates, choose Leave Time and then Delete, and pick Delete Leave Time on Selected Days. To remove everything from a date onward, choose Delete All Leave Time Forward, Starting On and set the date.
Who can add or delete leave time in UKG Pro WFM?
Leave Administrators and managers whose security role includes leave management can add and delete leave time from the Leave of Absence page. Employees submit their own time-off requests through their timecard or the mobile app instead.
Cut the leave-request back-and-forth entirely
Most leave-time edits exist because employees could not see balances or submit requests cleanly in the first place. CloudApper hrPad gives your workforce a UKG-connected self-service kiosk where they check PTO balances, submit time-off requests, and get HR questions answered on the spot — so fewer corrections ever reach the Leave of Absence page.
See a free demo of hrPad for UKG
