Managing field employees comes with unique challenges, especially when it comes to verifying attendance. Whether it’s healthcare professionals rotating between clinics or construction crews clocking in at different job sites, ensuring that employees check in from the right location is essential. For HR teams using UKG, the question becomes how to streamline this process without compromising control. The answer? Simplify field location check-ins using CloudApper’s UKG customization platform.

This guide breaks down how CloudApper makes location-based attendance tracking easier, more reliable, and fully aligned with your organizational needs.

Why You Should Simplify Field Location Check-Ins

Without accurate field check-ins, timekeeping data becomes unreliable. Employees may accidentally or intentionally punch in from unauthorized locations. As a result, HR teams spend unnecessary time correcting data, following up with supervisors, and dealing with policy violations.

UKG offers foundational tools for time tracking, but when location-based validation is needed, off-the-shelf options may not go far enough. This is where CloudApper provides additional value. It allows HR professionals to simplify field location workflows through custom rules, real-time alerts, and seamless UKG integration.

Step 1: Set Up Geofenced Locations

The first step to simplify field location check-ins is by enabling geofencing. CloudApper makes this simple.

You can define virtual perimeters around job sites, retail branches, or healthcare facilities. When employees attempt to check in or out, CloudApper validates whether their device location falls within the approved radius. If not, it automatically flags the punch or prevents it altogether.

  • Create unlimited zones for multiple work locations

  • Assign employees or teams to specific zones

  • Set custom rules for punch acceptance or escalation

This prevents location fraud and reinforces trust in your timekeeping data.

CloudApper's Field Location Check-in 5

Step 2: Enable Mobile and Kiosk-Based Check-Ins

CloudApper supports both mobile and kiosk check-ins, giving employees the flexibility they need without compromising compliance.

  • Mobile: Ideal for field staff or remote workers using personal devices

  • Kiosk (hrPad): Perfect for high-traffic environments like job sites, hospitals, or warehouses

Both methods support GPS validation and sync directly with UKG timecards. Managers no longer need to reconcile external systems or manually enter data—everything flows into UKG automatically.

Step 3: Customize Punch Rules for Different Roles

Not every team works the same way, so one-size-fits-all policies won’t cut it. With CloudApper, you can build customized punch workflows tailored to specific job roles, locations, or shifts.

  • Construction staff may require geofenced clock-ins at job sites

  • Nurses may need multi-location support with auto-switching zones

  • Drivers may require a combination of time tracking and route verification

You define the logic. CloudApper handles the rest—ensuring UKG reflects each punch correctly and consistently.

CloudApper's Field Location Check-in 3

Step 4: Set Real-Time Alerts and Exceptions

HR teams often don’t discover check-in issues until it’s too late. With CloudApper, that changes.

Real-time alerts notify supervisors when:

  • A punch occurs outside the allowed zone

  • A scheduled punch is missed

  • An employee checks in from an unapproved location

These alerts can be routed by role, region, or department. Managers can review exceptions instantly, approve or deny them, and keep accurate records without delay.

Step 5: Simplify Reporting and Auditing

Because all check-in data is stored and synchronized within UKG, reporting is streamlined. CloudApper supports automated dashboards and export-ready logs for:

  • Time and attendance audits

  • Field compliance reports

  • Location-based labor analysis

This simplifies both internal reviews and external audits—no more pulling data from multiple tools or reconciling inconsistent records.

Step 6: Empower HR with Self-Service Workflow Configuration

What sets CloudApper apart is the control it gives HR teams. Unlike custom-coded add-ons or third-party tools that require IT support, CloudApper uses a no-code platform to let HR teams build and adjust workflows on their own.

  • Launch new check-in flows within days, not months

  • Update location rules or alerts in real time

  • Scale across new sites or business units with minimal overhead

This agility ensures your check-in process grows with your workforce.

The Result? Simplified Compliance and Increased Accuracy

By following these steps, HR teams using UKG can dramatically simplify field location tracking. CloudApper enhances the core UKG experience while removing the complexity of managing distributed teams.

  • Employees check in from the right place, every time

  • HR saves hours on manual verifications

  • Compliance becomes automatic, not an afterthought

All of this happens without leaving your UKG environment or compromising user experience.

Final Thought

Field check-ins don’t have to be complicated. With CloudApper’s UKG customization, you gain full visibility, consistency, and peace of mind—no matter where your teams work. Consult our experts today to learn how you can simplify field location check-ins and strengthen your workforce operations.