How a Non-Profit Used CloudApper AI TimeClock for UKG to Stay Compliant and Save Hours Each Week

Keeping up with labor law compliance isn’t just about tracking work hours; it’s about making sure every clock-in, clock-out, and break is recorded accurately. One well-known non-profit organization realized this when they began facing challenges ensuring employees took their required breaks and their timesheets stayed accurate. They needed a reliable system that could simplify compliance and eliminate errors without adding extra work. That’s when they implemented CloudApper AI TimeClock for UKG, and everything changed.

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For more information on CloudApper AI TimeClock for UKG visit our page here.

The Challenge: Staying Audit-Ready

The non-profit operated across multiple states, each with different labor law compliance requirements. HR teams were constantly under pressure to ensure accurate timesheets and documented break times. Employees often forgot to log their breaks, or records were incomplete, making compliance audits stressful and time-consuming.

Manual tracking and reminders weren’t enough. HR teams spent hours fixing timesheet discrepancies, verifying break logs, and updating records in UKG. The organization wanted to maintain transparency and ensure every employee’s hours and breaks were properly tracked without overburdening their staff.

The Solution: Smart Automation Through CloudApper

To solve this, the non-profit decided to use CloudApper AI TimeClock for UKG, which simplified labor law compliance with automation. The AI-powered system ensured that every step of the time-tracking process was accurate, verifiable, and transparent.

Here’s how it worked in their day-to-day operations:

• Easy clock-ins and clock-outs: Employees clocked in and out using facial recognition. This ensured that every record was tied to the correct person and eliminated “buddy punching.”

• Automatic time syncing with UKG: Each clock-in and clock-out time was instantly sent to UKG, keeping timesheets accurate and updated in real time.

• Break-time reminders: When it was time for employees to take their legally required breaks, CloudApper sent automatic SMS and email reminders so no one missed them.

• Break tracking: Employees used the same face recognition method to clock out for breaks and back in afterward. These entries were automatically recorded and sent to UKG for precise documentation.

• Weekly timesheet attestation: At the end of each week, employees received reminders to review and attest their timesheets. This helped confirm accuracy and maintain transparency between staff and HR.

• On-demand access: Employees could check their timesheets and accrual balances anytime, ensuring complete visibility and trust in the process.

This seamless system created an environment where compliance was built into daily operations instead of being an afterthought.

The Results: Simpler Compliance, Stronger Trust

The results were immediate. The organization achieved full labor law compliance without overloading the HR team. Audits became smooth because every clock-in, break, and attestation was accurately logged and easily accessible in UKG.

The impact included:

• 100% accurate timesheets: Automated time tracking eliminated manual errors and late entries.

• Improved transparency: Employees could verify their own data anytime, increasing trust between staff and management.

• Reduced HR workload: HR saved several hours each week by no longer chasing employees for corrections or confirmations.

• Better compliance readiness: With verified break records and attestations, the organization stayed audit-ready year-round.

This approach also improved employee accountability. Staff members appreciated the reminders for breaks and the ability to confirm their own hours. What used to be a compliance burden turned into a transparent, self-service process.

Why Labor Law Compliance Matters

For organizations, especially those operating across states, labor law compliance is more than a legal requirement. It’s about building trust and ensuring fairness. Accurate break tracking and timesheet management protect both the organization and its employees.

By integrating CloudApper AI TimeClock, this non-profit made compliance effortless. The face recognition feature prevented time theft, while the break reminders and automatic syncing kept everything consistent. Most importantly, employees always had access to their data, creating a culture of openness.

Lessons Learned

The non-profit’s journey shows that achieving labor law compliance doesn’t have to be complicated. Automation can do the heavy lifting while keeping the process transparent and error-free.

Here’s what they learned:

• Compliance starts with accurate and verifiable data.

• Automatic reminders keep employees on track with their breaks.

• Attestations at the end of the week close the loop on accountability.

• Integrating with UKG ensures that all records stay in one place for easy audits.

Conclusion: A Smarter Way to Stay Compliant

By using CloudApper AI TimeClock, the non-profit achieved what every organization wants: labor law compliance without added complexity. Employees now have an easy, transparent way to manage their time, and HR no longer spends hours fixing errors.

Everything from clock-ins to attestations happens automatically, leaving no gaps in compliance or communication. The organization now runs smoothly, audits are easier, and employees feel more empowered.