Facial Recognition Time Clock for UKG: How a Non-Profit Simplified Employee Punches

When organizations grow, tracking employee time can become complicated. A Canadian charitable organization recently faced that problem. Their existing time clock system had reached its end-of-life stage, and they needed a reliable way to record employee punches. They also wanted a modern facial recognition time clock for UKG that could work easily with their existing setup.

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For more information on CloudApper AI TimeClock for UKG visit our page here.

After exploring options with UKG, the organization chose CloudApper AI TimeClock for UKG. The decision transformed how their employees track time every day.

When Traditional Time Clocks Stop Keeping Up

The non-profit had been using an older system for years. It worked, but it no longer met their needs. Their teams often worked across different departments and shifts, and the old system made time tracking slow and frustrating.

They wanted an easier and more flexible way to capture time that didn’t involve manual inputs or shared ID cards. The organization also needed a solution that could integrate directly with UKG Pro WFM and simplify how punches were sent to the system.

But the biggest priority was to go completely contactless. Using facial recognition meant employees could clock in and out quickly without touching any device. That was key to maintaining hygiene and preventing time theft. The team started looking for a contactless time clock for UKG that was easy to implement, accurate, and affordable.

What the Organization Needed in a Time Tracking Solution

The HR and operations teams outlined exactly what they were looking for in their next solution.

• It must work seamlessly with UKG Pro WFM (formerly Dimensions) to keep timecards accurate.

• It should be easy for employees to use, even those who weren’t tech-savvy.

• It needed to support facial biometrics for quick, contactless verification.

• It had to be simple to deploy at multiple sites.

• And finally, it needed to be reliable and cost-effective, an affordable UKG time clock that didn’t sacrifice functionality.

Why They Chose CloudApper AI TimeClock for UKG

After researching their options, the non-profit selected CloudApper AI TimeClock for UKG because it fit every requirement. The team liked that it could turn any tablet time clock for UKG into a smart time capture device.

Here’s what stood out most to them:

• Seamless UKG facial recognition integration: CloudApper’s solution connected directly to UKG Pro WFM, making setup quick and painless.

• Contactless verification: Employees simply look at the screen, and the facial recognition time clock for UKG records their punch instantly.

• Multi-device flexibility: It works on both Android and iOS tablets, eliminating the need for specialized hardware.

• Multiple punch methods: Besides facial scans, employees can use QR codes, barcodes, or NFC tags to clock in if needed.

• Ease of rollout: The team deployed the system across eight locations in just days and started seeing results right away.

The organization appreciated that CloudApper’s biometric punch clock for UKG didn’t require complicated setup or ongoing maintenance. The intuitive interface made it simple for employees to learn and use it on the first day.

From Setup to Everyday Use

Once implemented, the change was immediate. Employees started clocking in and out with facial recognition on iPads placed at each location. No PINs or swipe cards were required. The UKG Pro WFM time clock integration automatically synced punches to the system.

Supervisors noticed fewer errors and no delays in tracking attendance. HR no longer had to manually verify or enter missed punches. Every record is updated in real time, giving the team full visibility into employee activity.

Employees loved the simplicity. They could walk up, look at the screen, and get right to work. It saved everyone time and reduced friction during busy shifts.

Results: Accurate Punches and Happier Teams

The organization quickly saw measurable improvements after using CloudApper’s facial recognition time clock for UKG. The difference between how things worked before and after implementation was clear:

The overall result was a smoother, faster, and more transparent time management process. The HR team could finally focus on people operations instead of fixing timekeeping issues, and employees appreciated how simple the new system was to use.

A Smarter Way to Capture Employee Time

This Canadian non-profit found the ideal solution in CloudApper AI TimeClock for UKG. It gave them the simplicity and automation they needed without adding complexity to their process.

If your organization is looking for a smarter and contactless way to capture time for UKG, CloudApper AI TimeClock might be the perfect fit. It’s modern, reliable, and easy to use — just what every organization needs for better workforce management.

Disclaimer: Due to privacy reasons, the identity of the organization cannot be revealed.