The secret of success is to do the common things uncommonly well. This wisdom, famously attributed to John D. Rockefeller, Sr., rings particularly true in the realm of human resources and employee management.

Attendance tracking is a critical part of workforce management. In industries with strict attendance policies, missing too many shifts can result in disciplinary action, while perfect attendance may be rewarded. For companies using UKG Ready, managing attendance points and keeping employees informed is essential—but how do you ensure that notifications are sent at the right time?

Why Attendance Points Matter

Many organizations use attendance point systems to track tardiness, absences, and other attendance-related behaviors. Employees accumulate points based on infractions—like arriving late or missing work without notice. Too many points can lead to warnings or termination, while maintaining a low point total can help employees stay in good standing.

According to a 2023 workforce survey, 78% of HR managers say that clear attendance policies improve workplace discipline. However, only 45% of companies have an automated way to notify employees about their attendance status. Without timely notifications, employees might not even realize they’re at risk of disciplinary action.

Automating Attendance Point Notifications in UKG Ready

UKG Ready is a powerful tool for managing time and attendance, but it doesn’t automatically notify employees or managers when attendance points change. This means HR teams often have to manually check attendance reports and communicate with employees—a time-consuming process.

With CloudApper hrPad, organizations can automate this entire process. Here’s how it works:

  1. Collect Work Hours Data – hrPad acts as a self-service kiosk where employees can clock in and out using Face ID, QR codes, or NFC. The system ensures accurate time tracking.
  2. Calculate Attendance Points – Based on pre-set rules (e.g., late arrivals, early departures, absences), hrPad calculates attendance points automatically within UKG Ready.
  3. Send Instant Notifications – Once attendance points reach a certain threshold, employees and managers receive notifications via email, SMS, or mobile alerts.

Real-World Example

Imagine a retail store with 200 employees. The company uses an attendance point system where:

  • Late arrival (10+ minutes) = 1 point
  • Unapproved absence = 3 points
  • Leaving early without approval = 2 points

An employee named Sarah has been late three times this month, bringing her total attendance points to 3. Without an automated system, she might not realize how close she is to a formal warning.

With hrPad, she gets an instant notification:

“You have accumulated 3 attendance points. If you reach 5 points, a formal review will be required. Please ensure timely attendance to avoid further actions.”

Her manager also receives a summary report, allowing them to address attendance issues before they escalate.

The Benefits of Automated Attendance Notifications

  1. Transparency & Accountability – Employees are always aware of their attendance status, reducing disputes.
  2. Less HR Workload – No more manual tracking—HR teams can focus on strategic tasks.
  3. Improved Employee Engagement – Clear communication helps employees take responsibility for their schedules.
  4. Reduced Absenteeism – Employees are more likely to show up on time when they know attendance is being tracked in real-time.

How to Get Started

If your organization uses UKG Ready, integrating CloudApper hrPad is simple. The kiosk connects seamlessly with UKG, ensuring attendance data flows smoothly between systems. Plus, it can be customized to match your company’s specific attendance policies and notification preferences.

Final Thoughts

Keeping employees and managers informed about attendance points shouldn’t be a manual task. By automating notifications with CloudApper hrPad, businesses can ensure compliance, reduce absenteeism, and create a more accountable workplace.

Want to see it in action? Contact us today to learn how hrPad can enhance your UKG Ready experience.