Did you know that 43% of employees don’t fully understand their paid time off (PTO) policies? Nearly 50% hesitate to take time off because they’re unsure of their available balance. When employees lack clarity, it leads to frustration, unnecessary HR inquiries, and even payroll disputes. For HR teams, managing accrual balances manually or through complex systems can be overwhelming. CloudApper hrPad employee self-service kiosk simplifies this by making accrual balance tracking in UKG accurate, transparent, and easily accessible. Here are five ways hrPad helps organizations improve accrual balance tracking and empowers employees to manage their time off with confidence.

1. Employees Can Check Their Accrual Balances Anytime

Imagine an employee needing to know how much PTO they have left before booking a vacation. Instead of emailing HR or waiting for payroll to update records, they can simply check their accrual balance on an hrPad-powered self-service kiosk.

With hrPad, employees can:

  • View their current accrual balance anytime
  • See pending PTO requests and scheduled time off
  • Access accrual details without needing HR’s help

This reduces the workload on HR teams and helps employees make informed decisions about their time off.

2. Eliminates Errors and Misunderstandings in Accrual BalanceTracking

Errors in PTO balances can cause serious issues—employees may believe they have more (or less) time off than they actually do. Manual tracking or outdated systems increase the risk of miscalculations.

CloudApper hrPad integrates directly with UKG, ensuring that every accrual balance is updated in real-time. Employees see accurate, up-to-date information, preventing miscommunications and payroll discrepancies. This keeps both HR and employees on the same page.

3. Automates PTO Requests and Approvals

A major frustration for both employees and HR is the back-and-forth process of requesting time off. With hrPad, the entire process becomes effortless.

Here’s how it works:

  • Employees check their balance and submit a PTO request from the hrPad kiosk
  • The request is automatically routed to the right manager for approval
  • Employees receive instant notifications when their request is approved or denied

This automation speeds up approvals and keeps everything documented, reducing confusion and unnecessary delays.

4. Improves Compliance With Labor Laws

Companies must follow strict labor laws regarding PTO, overtime, and accrual policies. If records are inaccurate or employees aren’t given proper access to their accrual information, it can lead to compliance risks.

CloudApper hrPad ensures compliance by:

  • Keeping accurate accrual records in line with company policies
  • Automatically tracking PTO usage and availability
  • Ensuring employees have access to their records to prevent disputes

This helps businesses stay compliant while also protecting employees’ rights.

5. Provides Insights for Better Workforce Planning

HR teams need to balance employee time off with business operations. If too many employees take PTO at once, it can lead to staffing shortages. On the other hand, if employees don’t take enough time off, it could impact morale and productivity.

With hrPad, HR teams can:

  • Analyze PTO trends to identify peak time-off periods
  • Ensure fair PTO distribution across teams
  • Use real-time accrual data to improve workforce planning

This allows managers to approve time-off requests more strategically, keeping operations smooth while ensuring employees take the breaks they deserve.

Final Thoughts

Accrual balance tracking in UKG doesn’t have to be complicated. CloudApper hrPad simplifies the process by giving employees instant access to their PTO information, reducing HR workload, and ensuring compliance with labor laws.

If your company uses UKG and wants a smarter, more efficient way to manage accrual balances, it’s time to consider CloudApper hrPad. Employees stay informed, HR saves time, and businesses stay compliant—everyone wins.

Want to see how it works? Contact us today!