Flexible Work Arrangement Tracking with CloudApper

Hybrid and remote work models are here to stay. Yet many organizations still struggle with flexible work arrangement tracking in their HR systems. Without accurate tracking, critical processes such as tax reporting, labor compliance, and workforce planning can be compromised.

As employees shift between remote, hybrid, and on-site work, HRIS teams need reliable tools to keep this data current. Standard fields in UKG Pro do not always enforce consistent updates or reporting across departments. This leads to fragmented data and reporting gaps that create risk and inefficiencies.

To close these gaps, many organizations are turning to customized solutions that enhance their UKG environment.

Why Flexible Work Arrangement Tracking Matters Now

Organizations are realizing that flexible work arrangement tracking impacts far more than workforce reporting. It directly affects:

• Payroll tax compliance (based on work location)

• Eligibility for state-specific benefits

• Enforcement of hybrid work policies

• Space planning for shared office environments

• Accurate headcount reporting for leadership

In fact, according to a Deloitte survey, 81% of HR leaders say their organizations need better tracking of remote and hybrid work patterns to stay compliant and manage resources effectively.

Without this visibility, companies risk:

• Incorrect tax withholdings

• Inconsistent application of hybrid work policies

• Poor space utilization

• Employee frustration due to unclear expectations

Closing the Tracking Gap Through Customization

How to Improve Flexible Work Arrangement Tracking

The solution is to move beyond manual spreadsheets and static fields. CloudApper helps organizations automate and standardize flexible work arrangement tracking within UKG through customizable workflows.

Key capabilities include:

• Creating structured “work arrangement” fields (Remote, Hybrid, On-Site)

• Enforcing required updates when an employee’s arrangement changes

• Sending periodic prompts to managers to verify team work statuses

• Triggering notifications if tax location and work arrangement are out of sync

These features ensure that data is always current and that updates are auditable.

Enhancing Visibility for HR and Leadership

Leaders need real-time insight into where employees are working. CloudApper provides dashboards and reports that show:

• The number of employees in each arrangement type

• Changes over time (to support hybrid policy reviews)

• Exceptions or missing data points

• Geographic breakdowns for compliance reviews

With accurate flexible work arrangement tracking, HR teams can deliver reports that leadership trusts.

Why CloudApper Simplifies Work Arrangement Management

Streamlined Solutions with CloudApper

Each organization’s hybrid policy is different. Some require employees on-site two days a week. Others allow full-time remote work for certain roles. CloudApper gives HRIS teams the flexibility to:

• Tailor work arrangement categories and definitions

• Build update workflows that fit the company’s policies

• Provide employee and manager self-service for easy updates

• Monitor compliance with internal work arrangement policies

In the second half of the process, teams can maintain these enhancements through a no-code platform, giving them the agility to adjust as hybrid policies evolve.

Mitigating Compliance and Reporting Risks

Tracking flexible work arrangement tracking is also a compliance safeguard. State and local tax authorities increasingly scrutinize remote work arrangements. If an employee works in a different state than recorded in payroll, the company may face penalties.

By keeping this data current, CloudApper helps prevent:

• Tax reporting errors

• Incorrect benefits eligibility

• Missed labor law requirements tied to work location

At the same time, it supports a positive employee experience by ensuring that work arrangements are clearly communicated and honored.

Why This Matters in Today’s Workforce

As hybrid and remote models mature, employees and leaders alike expect transparency. A PwC study found that 55% of employees want clearer communication and policies around their work arrangements.

Accurate tracking supports this clarity. It also helps HR teams manage dynamic workforces more effectively—whether planning office space, managing payroll compliance, or responding to leadership reporting requests.

Final Thoughts

Effective flexible work arrangement tracking is now a core capability for modern HRIS teams. It protects compliance, improves reporting, and supports better employee experiences. With tailored enhancements that seamlessly extend UKG, CloudApper makes it possible to achieve this level of control without adding complexity.

Consult our experts today to see how your organization can strengthen work arrangement tracking and drive more effective workforce management.