Streamline UKG Clock-Ins and Clock-Outs with Targeted AI TimeClock Messages

Keeping a large workforce informed is no small task. From communicating safety updates and compliance policies to reminding employees of shift tasks, HR and operations teams are responsible for ensuring that the right people receive the right information at the right time. Yet in many organizations, workforce communication still relies on emails, bulletin boards, or word-of-mouth — all of which can be unreliable.

According to Gallup, 74% of employees feel they’re missing out on important company news and updates. This communication gap doesn’t just affect productivity — it can also increase compliance risk and create frustration among employees.

With CloudApper AI TimeClock for UKG, organizations can solve this challenge seamlessly. By delivering targeted, customized messages directly to employees during clock-in and clock-out, HR teams ensure messages are received, acknowledged, and acted upon — exactly when they matter most.

As a proud UKG Technology Partner, CloudApper works alongside UKG solutions like UKG Pro, UKG Ready, UKG Workforce Central, and UKG Pro WFM (Dimensions) to simplify communication while strengthening workforce engagement and compliance.

The Cost of Poor Workforce Communication

Workforce communication is more than just keeping employees “in the loop.” Without effective communication tools, organizations face challenges such as:

• Compliance Risks
  Employees who miss safety briefings, updated policies, or mandatory training reminders may unknowingly put the company at risk of non-compliance.

• Reduced Productivity
  Missed updates — such as task list changes or scheduling reminders — cause delays, confusion, and repeated questions to HR and supervisors.

• Increased HR Workload
  HR teams spend hours sending reminders, tracking responses, and chasing acknowledgments.

• Employee Frustration
  When employees feel out of the loop, they disengage. According to Gartner, disengaged employees are 60% more likely to leave their company.

By embedding communication directly into daily workflows, organizations reduce these risks while saving time for HR and managers.

Reaching the Right People at the Right Time

CloudApper AI TimeClock integrates seamlessly with UKG to transform iPads and Android tablets into custom employee self-service kiosks. Beyond time capture, hrPad’s messaging capabilities empower organizations to deliver announcements, reminders, and compliance notices directly to employees during clock-in or clock-out.

Departments

Need to broadcast safety protocols to your manufacturing floor? HR can send reminders to specific departments before a shift begins.

Employee Groups

Need to notify retail associates about upcoming promotional events? AI TimeClock delivers messages only to that group, ensuring relevance and avoiding noise.

Individual Employees

Supervisors can also send personalized reminders to employees about pending tasks, shift swaps, or follow-ups — ensuring accountability without manual outreach.

This targeted approach ensures the right people get the right information at the most impactful time.

AI TimeClock for UKG

Casino Workforce Management with CloudApper AI TimeClock for UKG

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Targeted Messages in Action Across Industries

CloudApper AI TimeClock isn’t limited to generic announcements — it adapts to specific industry needs:

• Healthcare
  Nurses and staff can receive reminders about updated safety protocols or compliance attestations during clock-in, ensuring adherence to healthcare regulations.

• Manufacturing
  Employees working with heavy equipment can receive safety alerts or shift-specific procedures at the start of every workday.

• Retail
  Associates can receive targeted updates about promotions, seasonal policies, or team performance goals.

• Hospitality
  Hotel staff can receive daily service reminders or guest experience guidelines as they clock in for shifts.

Across industries, this type of just-in-time communication ensures employees see what they need, when they need it — and that HR has verifiable acknowledgment.

Customization for Compliance and Engagement

CloudApper AI TimeClock offers flexibility in how messages are displayed, allowing HR teams to tailor communication methods:

• Simple Announcements
  Share important company updates, such as new policies, benefit enrollment periods, or event reminders.

• Attestation Messages
  Require employees to acknowledge compliance-related information, such as safety standards or HR policies. These acknowledgements are logged, providing a verifiable record.

• Reminders and Alerts
  Notify employees of tasks, deadlines, or critical updates before or after their shifts.

• Multi-Language Support
  For global or diverse teams, messages can be configured in multiple languages to ensure clarity.

This flexibility ensures communication resonates with employees while helping HR meet compliance requirements.

The ROI of Automated Employee Messaging

Integrating AI TimeClock with UKG for targeted communication delivers clear returns:

• Reduced HR Burden
  HR and managers spend less time sending reminders and tracking acknowledgments.

• Improved Compliance
  Attestation messages create a verifiable digital record of employee acknowledgment.

• Higher Engagement
  Employees feel informed and valued, improving morale and retention.

• Increased Safety Awareness
  Timely safety reminders reduce accidents and help foster a culture of accountability.

• Streamlined Communication
  Consistent messaging ensures no one misses critical updates.

By embedding communication directly into time capture, organizations transform the time clock into a communication hub.

FAQs:

1. Can messages be customized for specific employees or groups?
Yes. AI TimeClock allows HR teams to target departments, employee groups, or individuals.

2. Does CloudApper AI TimeClock integrate with UKG Pro and Ready?
Absolutely. As a UKG Technology Partner, CloudApper integrates seamlessly with UKG Pro, UKG Ready, UKG Workforce Central, and UKG Pro WFM (Dimensions).

3. Can employees acknowledge compliance messages directly?
Yes. Attestation messages allow employees to confirm they’ve read and understood policies, creating verifiable records.

4. Does this work on any device?
Yes. CloudApper AI TimeClock runs on Android tablets, iPads, or Windows devices, eliminating the need for expensive proprietary hardware.

5. How does this improve HR efficiency?
By automating targeted messaging and acknowledgment, HR reduces manual reminders and compliance tracking significantly.

Smarter Communication for a Smarter Workforce

Workforce communication doesn’t have to rely on emails or bulletin boards. By embedding targeted, automated messages into daily workflows, organizations can keep employees informed, engaged, and compliant — all while reducing HR workload.

With CloudApper AI TimeClock, UKG customers can deliver announcements, reminders, and attestations directly at the clock-in/out moment, ensuring maximum impact.

As a trusted UKG Technology Partner, CloudApper empowers organizations to enhance their UKG solutions with customizable, intelligent communication workflows.

Ready to simplify workforce communication? See how CloudApper AI TimeClock helps UKG users deliver targeted, compliant messages at the right time. Book a demo today.