The way employees clock in and out affects everything from payroll accuracy to compliance and operational efficiency. For organizations using UKG or Kronos, the ability to customize punch submission ensures that your time tracking methods align with real-world workflows—without needing complex configurations or hardware overhauls.

For more information on CloudApper AI TimeClock for UKG visit our page here.

CloudApper’s AI Time Clock solution provides an intuitive, no-code platform that allows HR and operations teams to define punch logic, choose preferred devices, and enforce rules without writing a single line of code.

Here’s how to customize punch submission in UKG/Kronos using CloudApper.

Step 1: Identify Your Operational Needs

Start by mapping out your workforce structure:

  • Do employees work in the field, at fixed locations, or both?

  • Are you tracking hourly, salaried, or unionized workers?

  • Do you require location validation, photo verification, or shift-based logic?

By defining who needs to punch in and how, you can build a punch workflow tailored to your environment.

Step 2: Select Punch Methods

CloudApper supports multiple punch methods that integrate directly with UKG/Kronos:

  • Tablet-based kiosks: Ideal for fixed workstations or break rooms

  • Mobile punches: Perfect for field staff or multi-site teams

  • QR code/NFC: Fast, secure punches for shared devices

  • Facial recognition: Adds biometric verification to prevent buddy punching

  • Photo capture with timestamps: Adds an audit layer for mobile or kiosk punches

You can mix and match these methods across departments or roles, depending on your policies.

Step 3: Apply Custom Punch Logic

Next, use CloudApper’s no-code builder to apply rules such as:

  • Location enforcement: Ensure users can only punch from approved areas

  • Punch windows: Restrict early or late punches

  • Role-based workflows: Use different punch rules for full-time, part-time, or temporary staff

  • Photo or biometric requirement: Add an identity check when needed

This step allows you to customize punch submission to reflect your organization’s unique attendance policies and compliance requirements.

Step 4: Enable Offline Mode (Optional)

For remote or field-based teams, CloudApper supports offline punches. Employees can clock in without a network connection, and the data will automatically sync with UKG/Kronos once connectivity is restored.

This ensures time tracking continuity in areas where internet access is unreliable.

Step 5: Review and Deploy

Before going live:

  • Test the punch process across devices

  • Check group-specific rules and workflows

  • Use CloudApper’s visual dashboard to preview punch flow
    Once satisfied, deploy the setup across your workforce—without any disruption to your existing UKG/Kronos operations.

Step 6: Monitor and Adjust

CloudApper provides real-time insights and punch logs:

  • View punch timestamps, GPS data, and photo logs

  • Monitor missed punches or rule violations

  • Export reports for payroll or compliance reviews

Need to update a rule or punch method? Simply drag, drop, and republish the logic instantly—no developer needed.

Why This Approach Works

When you customize punch submission with CloudApper:

  • HR teams gain control over attendance workflows

  • Employees experience more convenient and secure punching

  • Payroll data becomes more accurate and audit-ready

  • Businesses reduce time theft and manual errors

All this happens within a platform that enhances your UKG/Kronos system—no replacement, no disruptions.

Consult our experts today to start customizing punch submission workflows that work perfectly for your team.