Accurate time tracking is the foundation of payroll and compliance. Yet many organizations still rely on manual methods that make Paid Time Off (PTO) and overtime tracking inefficient and error-prone. For UKG/Kronos users, there’s a smarter alternative—CloudApper’s AI TimeClock—which makes it easy to automate PTO and overtime processes without investing in costly hardware or complex integrations.

For more information on CloudApper AI TimeClock for UKG visit our page here.

With CloudApper, you can eliminate guesswork, reduce payroll errors, and free up HR teams to focus on more strategic work. Here’s how to get started:

Set Up CloudApper on Android/iOS/Windows

Unlike traditional time clocks, CloudApper runs on Android, iOS, and Windows. This allows businesses to deploy the solution across locations quickly and affordably. The TimeClock app captures punch data using facial recognition, QR codes, or RFID—depending on what suits your workplace best. All punches are immediately synced to UKG/Kronos, ensuring time data is always up to date.

Configure PTO and Overtime Rules with No-Code Tools

The next step is to define your PTO and overtime policies. Using CloudApper’s no-code platform, you can configure accrual rates, overtime thresholds, and request workflows without technical support. Whether you need weekly overtime tracking or monthly PTO balances, the system adjusts to fit your exact needs.

You can also add attestation questions during punch-out to confirm the reason for overtime or verify if a late punch was valid. These prompts improve compliance while keeping everything documented in the system.

Enable Employee Self-Service

Once setup is complete, employees can view their PTO balances, submit time-off requests, and receive approval notifications—all from the same tablet interface they use for clocking in and out. This helps reduce HR requests and empowers employees with real-time access to their leave information.

Supervisors benefit as well. They can track overtime hours, approve leave requests, and get alerts for irregular time entries from a centralized dashboard—allowing for faster response and better workforce management.

Monitor and Adjust in Real Time

All time and attendance data collected by CloudApper is synced with your UKG/Kronos system automatically. This ensures payroll is accurate and complete without needing manual reconciliation. Reports are easy to generate, and you can monitor trends in overtime or PTO usage across teams, locations, or departments.

CloudApper even supports geofencing and photo capture to prevent time fraud, ensuring that punches are made from authorized locations by verified employees.

Why Automating PTO and Overtime Pays Off

Manual tracking leads to inconsistencies, errors, and compliance risks. Automating these processes saves time, reduces cost, and increases employee trust. For organizations using UKG/Kronos, CloudApper offers a simple and scalable solution that enhances your existing setup instead of replacing it.

With real-time tracking, supervisor alerts, and built-in customization options, CloudApper enables teams to stay productive and compliant—all while giving employees a better experience.

By choosing CloudApper, you can automate PTO and overtime tracking efficiently and affordably, using tools that adapt to your business—not the other way around.

Consult our experts today to get started with CloudApper and simplify PTO and overtime tracking for your UKG/Kronos system.