$1200+/Terminal Wasted on Hardware: CloudApper’s UKG/Kronos TimeClock Cuts Cost to $0

Managing employee time and attendance is essential for any organization, but the hardware costs can be staggering. Many companies invest over $1,200 per terminal for dedicated time clocks. These upfront expenses, combined with ongoing maintenance, create a burden that impacts budgets and operational flexibility. For HR and payroll teams across the US and Canada, finding a cost-effective alternative is critical. That’s where CloudApper’s UKG/Kronos TimeClock steps in—eliminating traditional hardware costs entirely while enhancing the time capture experience.

The True Cost of Traditional Time Clocks

Conventional time clocks are often marketed as a one-time investment. However, the reality is that the expenses extend far beyond the initial purchase price.

• Average Hardware Costs: According to industry estimates, each traditional time clock can cost between $1,200–$2,000 upfront.

• Maintenance and Repairs: Over a 5-year period, maintenance fees, parts replacements, and service contracts can add another $500–$1,000 per unit.

• IT Support: Dedicated devices require network configurations, security updates, and troubleshooting, consuming IT resources that could be allocated elsewhere.

• Scalability Limitations: Adding new locations or expanding teams involves purchasing additional terminals and repeating the entire setup process.

For organizations with multiple sites, these costs escalate quickly. A company deploying 20 terminals could easily spend over $40,000 before accounting for maintenance.

CloudApper UKG/Kronos TimeClock: A Hardware-Free Solution

Unlike traditional time clocks, CloudApper’s UKG/Kronos TimeClock transforms any standard iOS or Android tablet into a secure, fully functional time capture device.

This modern approach delivers the same reliability and compliance without the capital expense of specialized hardware.

How CloudApper Lowers Time Tracking Costs

Flexible Deployment

CloudApper leverages affordable, off-the-shelf tablets instead of proprietary devices. This flexibility allows organizations to repurpose existing tablets or purchase new ones at a fraction of the cost.

Reduced Maintenance

Because the UKG/Kronos TimeClock runs on familiar operating systems like iOS and Android, internal IT teams can manage updates and security with minimal effort. There’s no need for specialized technicians.

Scalable Expansion

Adding new devices is as simple as configuring the app on additional tablets. Whether scaling to 10 or 100 new locations, implementation is rapid and cost-effective.

Seamless Integration with UKG Systems

One of the most compelling advantages of CloudApper’s solution is its seamless compatibility with UKG environments. Payroll and HR professionals can maintain all existing workflows while modernizing time capture.

Direct Data Sync

Punch data captured on the tablet flows directly into UKG for accurate payroll processing, time-off tracking, and compliance reporting.

Multiple Punch Methods

Employees can clock in with PIN codes, NFC tags, QR/barcodes, or biometric face matching. This variety supports diverse work environments—from manufacturing floors to remote teams.

Enhanced Transparency

Staff can view schedules, review timecards, and submit PTO requests without relying on additional hardware or manual paperwork.

Time Theft and Compliance: Hidden Costs That Add Up

While hardware expenses are significant, time theft and compliance risks create additional financial exposure.

Time Theft Statistics

According to the American Payroll Association, nearly 75% of US businesses experience time theft, with an estimated cost of 2–5% of gross payroll annually. For a mid-sized company, that could exceed $100,000 each year.

CloudApper’s Solution

CloudApper’s biometric face matching drastically reduces buddy punching and fraudulent time entries. Every punch is verified, creating an auditable record that improves accountability.

Real-Life Impact: Transforming Time Capture Costs

Organizations across industries have already adopted CloudApper’s UKG/Kronos TimeClock with remarkable results:

• Manufacturing: A North American parts supplier replaced 15 legacy terminals and saved over $18,000 in the first year.

• Healthcare: A multi-location practice improved compliance and eliminated 90% of time theft incidents.

• Retail: A chain of stores scaled time capture to 30 sites without purchasing a single dedicated terminal.

These outcomes prove that the transition to tablet-based time capture is both practical and impactful.

Frequently Asked Questions

1. How secure is time capture on tablets?
CloudApper employs multiple authentication methods and encrypted data transmission to ensure every punch is secure and compliant.

2. Will UKG integrations be affected?
No. CloudApper UKG/Kronos TimeClock integrates seamlessly with your UKG environment, preserving all existing workflows.

3. Can employees clock in from their own devices?
Yes. The solution supports employee smartphones for added flexibility while maintaining security protocols.

4. How much training is required?
Minimal training is needed. Employees find the interface intuitive, and administrators can configure devices quickly.

5. What happens if a tablet fails?
Simply replace or reset the tablet—no special hardware repairs or downtime required.

6. How much can we expect to save?
Most organizations save 75% or more on hardware costs alone, not including reductions in maintenance and time theft.

Conclusion

Traditional time clocks cost companies thousands of dollars in hardware, maintenance, and indirect losses. CloudApper’s UKG/Kronos TimeClock completely changes this equation by using affordable, familiar tablets without sacrificing functionality or security. Whether you manage a small team or a large enterprise, this modern approach streamlines time capture, controls costs, and scales effortlessly as your business grows.

Consult our experts today to see how CloudApper can help your organization transition to a more efficient, hardware-free time tracking system.