Text-to-Apply Recruiting System for UKG Users

Recruiters using UKG understand the importance of speed and convenience in attracting quality candidates. Lengthy application forms, account registrations, and multi-step processes often discourage job seekers—especially in competitive labor markets. A text-to-apply process integrated into your UKG system changes that. With CloudApper AI Recruiter, candidates can express interest and apply directly from their phones within minutes, eliminating unnecessary friction and helping you secure top talent before your competitors do.

Why Traditional Application Processes Hold Recruiters Back

In many organizations, applying for a role means visiting a career site, creating a profile, filling out multiple forms, and uploading documents. While thoroughness matters, this approach often creates significant drop-off.

According to Glassdoor, the average online job application takes nearly 30 minutes to complete, and abandonment rates can exceed 60% when candidates encounter too many steps. The result? Qualified people never finish applying, leaving open roles unfilled longer than necessary.

Other common issues include:

• Delayed candidate communication due to manual follow-ups

• Lost applications when candidates abandon midway

• Missed opportunities in high-turnover roles where speed matters most

For recruiters on UKG, these challenges create more administrative work and extend time-to-hire—both of which impact workforce readiness.

The Text-to-Apply Advantage for UKG Users

The text-to-apply feature from CloudApper AI Recruiter transforms the way candidates engage with your openings. Instead of navigating a traditional portal, job seekers simply scan a QR code or send a text to a dedicated number linked to your UKG system.

From there, they’re guided through an AI chatbot that collects the same essential details as a standard form—without the delays. All information is automatically synced with UKG, ensuring no extra data entry for your team.

How It Works

1. Instant Access to Open Roles
   Recruiters pull job openings directly from UKG and create unique QR codes or text codes for each role. These can be placed on job ads, flyers, social media posts, or even in-store signage.

2. Candidate-Friendly Application Flow
   Applicants start the process by texting or scanning. They provide essential details, answer basic qualification questions, and can even upload or generate a resume—all from their mobile device.

3. Real-Time ATS Integration
   Completed applications appear instantly in UKG, allowing recruiters to move quickly on promising candidates.

4. Automated Next Steps
   Follow-up messages can confirm receipt, provide interview scheduling links, or share additional role information—keeping candidates engaged.

Measurable Results

Speed matters in recruitment. Organizations that adopt text-to-apply see measurable improvements:

• Application completion rates can increase by up to 3x in hourly and high-volume roles.

• Recruiters cut days off their average time-to-fill by eliminating slow, manual processes.

• Candidate show-up rates improve when communication is immediate and convenient.

The director of talent acquisition & development of a U.S. healthcare group reported remarkable success:

“We went from an average of 12 days to just 72 hours from application to interview — and show-up rates increased from 40% to 70%. AI isn’t replacing our recruiters, but it’s making them far more effective and improving the overall hiring experience.”

Why UKG Users Benefit Most

CloudApper AI Recruiter’s text-to-apply system was built with seamless UKG integration in mind. That means:

• No duplicate data entry — candidate information flows straight into UKG profiles.

• Faster recruiter response times — high-potential applicants can be contacted within minutes.

• Consistent branding — your UKG-driven hiring process remains unified across all channels.

Because the system works within your existing UKG environment, recruiters maintain their familiar workflow while gaining a faster way to connect with talent.

Eliminating Drop-Off and Delays

Consider the path of a typical candidate in a traditional application process:
They find your job posting, click through multiple pages, create an account, and complete several forms before uploading a resume. At any point, distractions or technical issues can cause them to abandon the process.

With text-to-apply, the entry point is as simple as sending a message. There’s no login, no forgotten password, no drawn-out form. This ease of access is critical for hourly workers, passive candidates, and those applying during short breaks in their day.

Real-World Application Scenarios

Retail & Hospitality
Post QR codes on storefront windows or menus to capture walk-in talent.

Healthcare
Place job signage in facilities where qualified staff already visit.

Manufacturing & Logistics
Share text codes at job fairs or in local community centers to reach workers who may not have immediate computer access.

In every case, applications begin instantly, and candidate data flows directly into UKG for quick action.

Building a Competitive Recruiting Edge

Recruiters competing for talent need tools that remove barriers rather than add them. By replacing slow, multi-step application processes with text-to-apply, you create a direct, immediate path for candidates to engage with your opportunities.

And because CloudApper AI Recruiter enhances UKG rather than replacing it, you keep all the strengths of your current system while adding a modern, candidate-friendly entry point.

Final Thoughts

Recruitment success depends on making it easy for qualified candidates to say “yes” to applying. Text-to-apply brings that simplicity to your UKG process, capturing more applicants, speeding up time-to-hire, and ensuring your recruiters spend more time connecting with people—not chasing paperwork.

Consult our experts today to learn how CloudApper AI Recruiter can add this capability to your UKG system.