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Field Employee Mileage Tracker for UKG Reimbursement

Powered by the CloudApper WorkBridge Platform

mileage-calculation-and-reimbursement-for-ukg
Automatically calculate field employees’ mileage based on their travel routes and sync accurate reimbursements to UKG โ€” with zero manual effort, no vendor lock-in, and full control.
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2025
UKG Technology Partner
Influencer Award

UKG-Innovator-of-the-Year

2023
UKG Technology Partner
Innovation Award

CloudApper Integrates With:
UKG-WF-Central HRSD
UKG-Pro Pro
UKG-Pro-Workforce-Management Pro WFM
UKG-Ready Ready

Why Field Teams Need Automated Mileage Tracking?

Automate field mileage tracking and UKG reimbursementsโ€”say goodbye to manual errors, delayed pay, and heavy HR workloads.

why-field-teams-need-automated-mileage-tracking
  • Eliminate Manual Errors: No spreadsheets or guesswork โ€” Mileage Tracker uses Google Maps-powered route optimization and AI-driven accuracy.
  • Fair & Timely Pay: Employees paid exactly for miles driven โ€” auto-applies correct pay codes in UKG via Mileage Tracker automation.
  • Reduce HR Workload: No manual entry or audits โ€” instant, secure sync to UKG payroll. Free HR for strategy.
  • Full Compliance & Audit Trail: Tamper-evident logs, exportable reports, and labor-law compliance โ€” all enforced by Mileage Tracker governance.

Eliminate UKG reimbursement calculation errors, ensure fair pay, and reduce HR workload effortlessly.

Get Started Today

How It Works:
Simple, Seamless, AI-Powered

The CloudApper Mileage Tracker solution runs outside UKG โ€” extending, automating, and future-proofing your payroll without rebuilds.
Step 1
Calculate-Mileage

Calculate Mileage

Calculates optimal route and distance via Google Maps API, logged securely in Mileage Tracker.

Step 2

data-syncs-to-ukg

Data Syncs to UKG

Mileage, time, and correct pay codes are auto-pushed to UKG Ready via Mileage Tracker secure connectors.

Step 3

managers-review-mileage-data

Managers Review

View, export, or audit routes, distances, & compliance reports in the Mileage Tracker dashboard.

You can also track time using punch-in and punch-out functionality if needed, and sync that data to UKG Ready or Pro WFM.

Ready to Simplify
Mileage Tracking for UKG?

Get Started Today

Key Benefits

CloudApper-Key-Benefits
  • Accurate Payroll Calculations: AI ensures workers are paid fairly for the exact distance โ€” no rounding, no disputes.
  • Reduced HR Workload: HR saves 10โ€“20 hrs/week on mileage admin โ€” Mileage Tracker handles it all.
  • Employee Satisfaction: Transparent, accurate pay builds trust and boosts morale.
  • Seamless UKG Integration: The CloudApper Mileage Tracker sits outside UKG โ€” no custom code inside. Migrate HCMs? Your solution moves with you.
  • Enhanced Efficiency: Focus on field operations โ€” let Mileage Tracker resolve payroll complexity.
Accurate-Payroll-Calculations

Accurate Payroll Calculations

AI ensures workers are paid fairly for the exact distance โ€” no rounding, no disputes.
Reduced-HR-Workload

Reduced HR Workload

HR saves 10โ€“20 hrs/week on mileage admin โ€” Mileage Tracker handles it all.
Employee-Satisfaction

Employee Satisfaction

Transparent, accurate pay builds trust and boosts morale.
Seamless-UKG-Integration

Seamless UKG Integration

The CloudApper Mileage Tracker sits outside UKG โ€” no custom code inside. Migrate HCMs? Your solution moves with you.
Enhanced-Efficiency

Enhanced Efficiency

Focus on field operations โ€” let Mileage Tracker resolve payroll complexity.

Unlock accurate, automated mileage reimbursements for UKG.

Try Mileage Tracker Today

Mileage Tracker is Built to Augment UKG

google-maps-integration

Google Maps Integration

Real-time route optimization and distance calculation.

custom-data-capture

Custom Data Capture

Collect job codes, vehicle type, or notes directly in-app.

UKG-Sync

UKG Sync

Auto-push mileage, time, and pay codes to UKG Ready.

Web-Dashboard

Web Dashboard

Managers view live routes, export CSVs/PDFs.

audit-ready-mileage-tracking

Audit-Ready

Tamper-proof logs, secure access, and compliance reports.

Make Mileage Tracking Easy with UKG โ€“
See It in Action!

Request a Demo

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Enhance Your UKG Software & User Experience With Customizable CloudApper Solutions

The CloudApper AI platform makes it easy to create and share custom components, applications, and data exchange connectors for UKG solutions with a code-free designer and powerful features.

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Artificial Intelligence

Empower frontline workers to easily perform tasks & access data through AI-powered messaging.
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Integration Connectors

CloudApper integrates with UKG and any third-party system. Choose from pre-built connectors or easily build them on the fly.
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Data Workflows

Transform data and automate processes with CloudApperโ€™s robust workflow builder using forms, triggers, and filters.
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UKG Widgets

Embed CloudApper analytics, data capture forms, and more within UKG widgets to create a seamless user experience.
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UKG Single Sign-On

Easily access CloudApper solutions with a single click from your UKG homepage with our hassle-free SSO authentication.
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Web & Mobile Applications

CloudApper AI automatically creates enterprise-grade web and mobile software with many customization options.
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Application Marketplace

Choose from a library of prebuilt, customizable forms and application templates for various use cases that integrate with UKG.
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Dashboards

Create modern, story-driven dashboards that combine data from disparate sources to provide deep, real-time insights.
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Reports

Easily build custom reports with key metrics and KPIs by combining UKG and third-party data using our powerful engine.
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Interactive Mobile Messaging

Transform employee experience with our bi-directional engagement solutions, built for any WFM or HCM task.
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Forms

Digitize your data collection and ditch the spreadsheets by easily creating feature-rich forms using a simple drag and drop editor.

Thereโ€™s a Lot More That You Can Do With the Platform. Contact Us Today and Schedule a Meeting With One of Our Solution Engineers To See Whatโ€™s Possible!

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Frequently Asked Questions

UKG users can automate mileage tracking by using CloudApperโ€™s Mileage Tracker, which records employee routes in real time and calculates exact distances using Google Maps data. The system applies the correct reimbursement rates and pushes the results directly into UKG Ready or UKG Pro. Because CloudApper runs outside UKG, it eliminates manual logs, spreadsheets, and data entry. HR receives clean, verified mileage data every time, ensuring faster payroll cycles, fewer corrections, and consistently accurate reimbursement amounts.

UKG users can automate mileage tracking by using CloudApperโ€™s Mileage Tracker, which records employee routes in real time and calculates exact distances using Google Maps data. The system applies the correct reimbursement rates and pushes the results directly into UKG Ready or UKG Pro. Because CloudApper runs outside UKG, it eliminates manual logs, spreadsheets, and data entry. HR receives clean, verified mileage data every time, ensuring faster payroll cycles, fewer corrections, and consistently accurate reimbursement amounts.

Yes. Field employees simply start and end their workday within CloudApperโ€™s Mileage Tracker, and the system automatically captures routes, timestamps, and total mileage. Thereโ€™s no need for manual entry or separate apps. Once recorded, all validated mileage information syncs into UKG with the right pay codes based on company rules. This allows employees to focus on their jobs while the system handles tracking, compliance, and reimbursement processing behind the scenes.
CloudApper uses Google Maps-powered route calculation and AI-based validation to measure the exact distance traveledโ€”removing rounding issues, inflated logs, and guesswork. Every route is stored with secure timestamps and geolocation records, giving payroll teams verifiable proof of each trip. UKG receives accurate mileage totals with correct pay codes already applied, ensuring employees are reimbursed fairly while preventing disputes, audit risks, or manual corrections during payroll processing.
Yes. CloudApperโ€™s Mileage Tracker integrates with both UKG Ready and UKG Pro without requiring any changes to UKGโ€™s native configuration. The solution runs externally on the WorkBridge platform and syncs travel data, mileage, and pay codes back into UKG securely. This ensures fast deployment, no system downtime, and a smooth payroll workflow for organizations using either version of UKG. It also future-proofs the system if companies expand or adjust their HCM setup later.
Automated mileage tracking removes the need for HR to validate logs, confirm routes, calculate reimbursement totals, or manually enter data into UKG. CloudApper handles everything automaticallyโ€”from distance calculation to pay code assignment. This helps HR and payroll teams reclaim 10โ€“20 hours per week that would otherwise be spent reviewing spreadsheets or correcting reimbursement submissions. The automation leads to fewer errors, faster payroll cycles, and more time for strategic work.
Yes. CloudApper provides tamper-evident logs for every route, complete with timestamps, location history, reimbursement calculations, and approval activity. All mileage data is stored securely with role-based access for managers, HR, payroll, or auditors. Reports can be exported instantly for internal reviews or compliance checks. This audit-ready structure ensures full transparency while helping organizations maintain travel-policy compliance and meet regulatory expectations.
Managers can access a real-time dashboard that displays each employeeโ€™s route, travel distance, and reimbursement status. They can approve, review, or audit entries before they sync into UKG payroll. The dashboard also offers CSV and PDF exports for reporting, analytics, or compliance reviews. This gives managers full oversight of travel activity while maintaining an efficient and hands-off workflow for reimbursement processing.
Yes. CloudApper Mileage Tracker supports custom data fields, allowing organizations to capture job codes, customer details, vehicle type, project identifiers, or special notes. This information is recorded alongside each mileage entry and can be used for cost allocation, billing, compliance, or operational analysis. UKG receives all necessary data cleanly mapped, making it easier for HR and finance teams to manage reimbursement workflows with complete context.
CloudApper allows administrators to update reimbursement rates, pay codes, mileage rules, or policy settings instantly using a no-code configuration panel. Once the changes are saved, the system automatically applies the new rules to all future mileage entries and UKG syncs. This removes dependency on technical teams or UKG customization and ensures every payroll run uses the correct reimbursement rates.
CloudApper WorkBridge runs independently from UKGโ€™s backend, making the mileage tracking layer fully portable. If your organization migrates to a new HCM in the future, all mileage configurations, workflows, and historical records can move with you. This eliminates vendor lock-in and protects your investment. You maintain the same automated mileage workflows regardless of which HCM platform you adopt next.

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