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K-12 Substitute Request &
Management Solution for UKG Ready

K-12-Substitute-Request-&-Management-for-UKG-Ready
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Make absence coverage painless. CloudApper adds a K-12-ready substitute request, matching, and reporting layer on top of UKG Ready, built for public sector districts with daily PTO rules, pension reporting, and audit-friendly workflows.

UKG-Influencer-Award-Winner-2025

2025
UKG Technology Partner
Influencer Award

UKG-Innovator-of-the-Year

2023
UKG Technology Partner
Innovation Award

CloudApper Integrates With:
UKG-WF-Central HRSD
UKG-Pro Pro
UKG-Pro-Workforce-Management Pro WFM
UKG-Ready Ready

What districts get

What-districts-get
  • Faster coverage: One form triggers routing, matching, and notifications to eligible subs by SMS and web link.
  • Accurate pay & accruals: Support for daily and hourly arrangements (8-hr/6-hr shifts, contract daily pay) with calculations handled in CloudApper when spans differ from standard hourly rules.
  • Actionable reporting: Run reports on pending and future changes, pull last hourly rate history, and generate G/L with timecard details.
  • Pension readiness: End-of-period files capturing contribution amounts and rate changes.
  • District-friendly integration: Works with UKG Ready; accepts sub demographics via SFTP; surfaces HR attachments to approvers and lesson plans to subs.

Empower your HR and payroll teams with real-time substitute insights.

Explore the Solution

How It Works

Request-Submitted

Request Submitted

Teacher time-off request via UKG Ready (e.g., for sick leave).

Approval-&-Config

Approval & Config

Waits for approval (if configured) before proceeding to notify substitutes.

Notify-Subs

Notify Subs

Sends notifications via email, SMS, or both based on school or district preference.

Accept-&-Assign

Accept & Assign

Filters eligible substitutes by skills and availability; first-come, first-serve or CloudApper and/or UKG Ready approval.

Update-Records

Update Records

Maintains a complete audit trail of actions, approvals, notifications, and responses.

Still juggling calls and spreadsheets for sub coverage? Thereโ€™s a better way.

Automate Your Process

Reporting, payroll & compliance

Reports
  • Daily PTO & Accruals: Compute daily pay/accruals for contract roles while honoring hourly rules for othersโ€”no manual spreadsheets.
  • Future-dated & pending change reports: See whatโ€™s coming and whatโ€™s awaiting approval.
  • Rate history: Retrieve last hourly rate details for audits and communications.
  • G/L with timecard details: Sync key timecard fields from K-12 sources to update position data inside the G/L extract.
  • Pension files: Generate per-period retirement contribution files (amounts and rate changes) for submission and record-keeping.
PTO-accruals
  • Daily PTO & Accruals: Compute daily pay/accruals for contract roles while honoring hourly rules for othersโ€”no manual spreadsheets.
  • Future-dated & pending change reports: See whatโ€™s coming and whatโ€™s awaiting approval.
  • Rate history: Retrieve last hourly rate details for audits and communications.
  • G/L with timecard details: Sync key timecard fields from K-12 sources to update position data inside the G/L extract.
  • Pension files: Generate per-period retirement contribution files (amounts and rate changes) for submission and record-keeping.
PTO-accruals
Daily PTO & Accruals: Compute daily pay/accruals for contract roles while honoring hourly rules for othersโ€”no manual spreadsheets.
Reports
Future-dated & pending change reports: See whatโ€™s coming and whatโ€™s awaiting approval.
Rate-History
Rate history: Retrieve last hourly rate details for audits and communications.
Timecard
G/L with timecard details: Sync key timecard fields from K-12 sources to update position data inside the G/L extract.
Pension-File
Pension files: Generate per-period retirement contribution files (amounts and rate changes) for submission and record-keeping.

Trusted by districts simplifying substitute management with UKG Ready.

Get Started with CloudApper

Architecture & integration

Built-to-augment-UKG-Ready

Built To Augment UKG Ready

Bring schedules in during sub assignments, leverage HR Action data where available, and use district SFTP for substitute demographicsโ€”supporting hundreds of active subs efficiently.
Access-&-identity

Access & identity

Enable secure authentication with SSO/OIDC-ready pathways, email-based access for approvers, and dedicated substitute portals for lesson materials and classroom content.
Governance

Governance

Maintain full oversight with role-based access controls, tamper-evident audit logs, and exportable compliance artifacts to support administrative and district-level audits.

Experience faster coverage, accurate pay, and seamless UKG Ready integration.

See CloudApper in Action

Top Solutions

Ready To See How CloudApper AI Can Benefit Your Business? Contact Us Today To Speak With a CloudApper Expert

Get Started Now

Enhance Your UKG Software & User Experience
With Customizable CloudApper Solutions

The CloudApper AI platform makes it easy to create and share custom components, applications, and data exchange connectors for UKG solutions with a code-free designer and powerful features.

AI

Artificial
Intelligence

Empower frontline workers to easily perform tasks & access data through AI-powered messaging.
Integration-Connectors

Integration
Connectors

CloudApper integrates with UKG and any third-party system. Choose from pre-built connectors or easily build them on the fly.

Data-Workflows

Data
Workflows

Transform data and automate processes with CloudApper’s robust workflow builder using forms, triggers, and filters.

UKG-Widgets

UKG
Widgets

Embed CloudApper analytics, data capture forms, and more within UKG widgets to create a seamless user experience.ย 

UKG-SSO

UKG
Single Sign-On

Easily access CloudApper solutions with a single click from your UKG homepage with our hassle-free SSO authentication.

Web-Mobile-Applications

Web & Mobile
Applications

CloudApper AI automatically creates enterprise-grade web and mobile software with many customization options.

Application-Marketplace

Application
Marketplace

Choose from a library of prebuilt, customizable forms and application templates for various use cases that integrate with UKG.

Dashboard

Dashboards
 

Create modern, story-driven dashboards that combine data from disparate sources to provide deep, real-time insights.

Report

Reports
 

Easily build custom reports with key metrics and KPIs by combining UKG and third-party data using our powerful engine.

Notifications

Interactive Mobile
Messaging

Transform employee experience with our bi-directional engagement solutions, built for any WFM or HCM task.

Forms

Forms
 

Digitize your data collection and ditch the spreadsheets by easily creating feature-rich forms using a simple drag and drop editor.

Artificial Intelligence

Empower frontline workers to easily perform tasks & access data through AI-powered messaging.

Integration Connectors

CloudApper integrates with UKG and any third-party system. Choose from pre-built connectors or easily build them on the fly.

Data Workflows

Transform data and automate processes with CloudApperโ€™s robust workflow builder using forms, triggers, and filters.

UKG Widgets

Embed CloudApper analytics, data capture forms, and more within UKG widgets to create a seamless user experience.

UKG Single Sign-On

Easily access CloudApper solutions with a single click from your UKG homepage with our hassle-free SSO authentication.

Web & Mobile Applications

CloudApper AI automatically creates enterprise-grade web and mobile software with many customization options.

Application Marketplace

Choose from a library of prebuilt, customizable forms and application templates for various use cases that integrate with UKG.

Dashboards

Create modern, story-driven dashboards that combine data from disparate sources to provide deep, real-time insights.

Reports

Easily build custom reports with key metrics and KPIs by combining UKG and third-party data using our powerful engine.

Interactive Mobile Messaging

Transform employee experience with our bi-directional engagement solutions, built for any WFM or HCM task.

Forms

Digitize your data collection and ditch the spreadsheets by easily creating feature-rich forms using a simple drag and drop editor.

Thereโ€™s a Lot More That You Can Do With the Platform. Contact Us Today and Schedule a Meeting With One of Our Solution Engineers To See Whatโ€™s Possible!

Get Started Now

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