K-12 Substitute Request &
Management Solution for UKG Ready

K-12-Substitute-Request-&-Management-for-UKG-Ready

Make absence coverage painless. CloudApper adds a K-12-ready substitute request, matching, and reporting layer on top of UKG Ready, built for public sector districts with daily PTO rules, pension reporting, and audit-friendly workflows.

UKG-Influencer-Award-Winner-2025

2025
UKG Technology Partner
Influencer Award

UKG-Innovator-of-the-Year

2023
UKG Technology Partner
Innovation Award

CloudApper Integrates With:
UKG-WF-Central HRSD
UKG-Pro Pro
UKG-Pro-Workforce-Management Pro WFM
UKG-Ready Ready

What districts get

What-districts-get

Empower your HR and payroll teams with real-time substitute insights.

How It Works

Request-Submitted

Request Submitted

Teacher time-off request via UKG Ready (e.g., for sick leave).

Approval-&-Config

Approval & Config

Waits for approval (if configured) before proceeding to notify substitutes.

Notify-Subs

Notify Subs

Sends notifications via email, SMS, or both based on school or district preference.

Accept-&-Assign

Accept & Assign

Filters eligible substitutes by skills and availability; first-come, first-serve or CloudApper and/or UKG Ready approval.

Update-Records

Update Records

Maintains a complete audit trail of actions, approvals, notifications, and responses.

Still juggling calls and spreadsheets for sub coverage? Thereโ€™s a better way.

Reporting, payroll & compliance

Reports
PTO-accruals
  • Daily PTO & Accruals: Compute daily pay/accruals for contract roles while honoring hourly rules for othersโ€”no manual spreadsheets.
  • Future-dated & pending change reports: See whatโ€™s coming and whatโ€™s awaiting approval.
  • Rate history: Retrieve last hourly rate details for audits and communications.
  • G/L with timecard details: Sync key timecard fields from K-12 sources to update position data inside the G/L extract.
  • Pension files: Generate per-period retirement contribution files (amounts and rate changes) for submission and record-keeping.
PTO-accruals
Daily PTO & Accruals: Compute daily pay/accruals for contract roles while honoring hourly rules for othersโ€”no manual spreadsheets.
Reports
Future-dated & pending change reports: See whatโ€™s coming and whatโ€™s awaiting approval.
Rate-History
Rate history: Retrieve last hourly rate details for audits and communications.
Timecard
G/L with timecard details: Sync key timecard fields from K-12 sources to update position data inside the G/L extract.
Pension-File
Pension files: Generate per-period retirement contribution files (amounts and rate changes) for submission and record-keeping.

Trusted by districts simplifying substitute management with UKG Ready.

Architecture & integration

Built-to-augment-UKG-Ready

Built To Augment UKG Ready

Bring schedules in during sub assignments, leverage HR Action data where available, and use district SFTP for substitute demographicsโ€”supporting hundreds of active subs efficiently.
Access-&-identity

Access & identity

Enable secure authentication with SSO/OIDC-ready pathways, email-based access for approvers, and dedicated substitute portals for lesson materials and classroom content.
Governance

Governance

Maintain full oversight with role-based access controls, tamper-evident audit logs, and exportable compliance artifacts to support administrative and district-level audits.

Experience faster coverage, accurate pay, and seamless UKG Ready integration.

Top Solutions

Ready To See How CloudApper AI Can Benefit Your Business? Contact Us Today To Speak With a CloudApper Expert

Enhance Your UKG Software & User Experience
With Customizable CloudApper Solutions

The CloudApper AI platform makes it easy to create and share custom components, applications, and data exchange connectors for UKG solutions with a code-free designer and powerful features.

Artificial Intelligence

Empower frontline workers to easily perform tasks & access data through AI-powered messaging.

Integration Connectors

CloudApper integrates with UKG and any third-party system. Choose from pre-built connectors or easily build them on the fly.

Data Workflows

Transform data and automate processes with CloudApperโ€™s robust workflow builder using forms, triggers, and filters.

UKG Widgets

Embed CloudApper analytics, data capture forms, and more within UKG widgets to create a seamless user experience.

UKG Single Sign-On

Easily access CloudApper solutions with a single click from your UKG homepage with our hassle-free SSO authentication.

Web & Mobile Applications

CloudApper AI automatically creates enterprise-grade web and mobile software with many customization options.

Application Marketplace

Choose from a library of prebuilt, customizable forms and application templates for various use cases that integrate with UKG.

Dashboards

Create modern, story-driven dashboards that combine data from disparate sources to provide deep, real-time insights.

Reports

Easily build custom reports with key metrics and KPIs by combining UKG and third-party data using our powerful engine.

Interactive Mobile Messaging

Transform employee experience with our bi-directional engagement solutions, built for any WFM or HCM task.

Forms

Digitize your data collection and ditch the spreadsheets by easily creating feature-rich forms using a simple drag and drop editor.

Thereโ€™s a Lot More That You Can Do With the Platform. Contact Us Today and Schedule a Meeting With One of Our Solution Engineers To See Whatโ€™s Possible!

What Our
Customers Are
Saying

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