One-Time Payouts in UKG are crucial for bonuses and awards, yet often delayed due to complex processes. CloudApper hrPad simplifies this with a user-friendly interface, allowing quick submissions and approvals, ensuring accurate and timely payroll processing.
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One-Time Payouts in UKG are essential for spot bonuses, relocation stipends, and special awards, yet many organizations struggle to initiate them quickly. When HR staff cannot locate the correct pay code or managers are unsure where to start, One-Time Payouts in UKG turn into a hunt through BackOffice menus, email chains, and after-the-fact payroll corrections. CloudApper hrPad adds a clear, role-aware front end that lets authorized users submit, approve, and track one-time payouts in just a few clicks—while UKG remains the single source of truth for earnings and payroll.
Common Pain Points
- Hidden options – HR generalists may not have BackOffice access to the earnings codes.
- Manager confusion – Without a visible Request One-Time Payout link, spot bonuses get delayed.
- Workflow gaps – Approvals rely on email, making audit trails hard to follow.
- Payroll clean-up – Incorrect codes or dates force voids and re-entries.
How CloudApper hrPad Eases Every Step
| Feature | What Users Gain |
|---|---|
| Role-aware launch tile | Only HR staff and approved managers see Request One-Time Payout on their hrPad home screen. |
| Smart dropdown lists | Form shows just the approved payout codes—no scrolling through unused earnings types. |
| Budget visibility | Remaining bonus or stipend pools appear before submission. |
| Drag-and-drop approval path | Configure manager → HRBP → payroll routing without code. |
| Real-time UKG sync | Approved payouts post instantly to the correct earnings code and pay period. |
| Dashboard oversight | HR views all pending, approved, or denied payouts in one place, with full audit history. |
A Quick Walk-Through
- Manager taps Request One-Time Payout. hrPad auto-fills employee name, ID, and department.
- Manager selects the payout type. Only eligible earnings codes appear.
- Amount and reason entered. Optional GL string or cost center can be required.
- Submit for approval. Approvers receive mobile or email alerts and tap to approve or deny.
- Payout posts to UKG. The transaction lands in payroll with zero manual re-entry.
Total time: less than a minute, fully logged for audit.
Configurable Without BackOffice Access
Because hrPad uses standard UKG APIs, HR admins can enable or disable payout codes in a friendly interface—no need to expose BackOffice or request IT support. When Finance introduces a new award type, HR toggles it on, sets the approval chain, and managers can use it immediately.
Real-World Impact: Multi-Site Retail Example
A national retailer once handled spot bonuses via email requests and manual entries. After deploying hrPad:
- Store managers submit bonuses from break-room tablets.
- District HRBPs approve on mobile in seconds.
- Payroll receives clean, pre-coded payouts—no rework.
Within one quarter, bonus-related help-desk tickets dropped by 60 percent and payroll adjustments by 45 percent.
Prevention Beats Correction
Custom audit reports catch errors after they hit payroll. hrPad prevents mistakes by guiding the requester through the correct form, verifying codes, and enforcing approvals before the payout ever reaches payroll processing.
Final Thought
Recognizing employees promptly should be easy. CloudApper hrPad brings a concise, no-code workflow to One-Time Payouts, ensuring managers can reward great performance on time, HR maintains full oversight, and payroll runs smoothly. Two taps to request, one tap to approve, and the payout is securely recorded in UKG—no detours, no guesswork, just a clean path from appreciation to paycheck.
