Tippecanoe School Corporation
K-12 Public Education · District Hiring · UKG
Case Study
How a School District Serving 13,500 Students Closed a Compliance Gap by Extending Their UKG System
Tippecanoe School Corporation needed a legally required hiring process to run with the same consistency as the district it serves. CloudApper AI extended its UKG system with a process layer that triggered reference checks at the interview stage, captured full referee responses, stored PDF records in candidate profiles, and gave HR complete visibility without creating a separate system.
- K-12 Education
- Compliance Workflow
- UKG Recruiting
- Process Layer
13,500+
Students served across the district
20
Schools supported district-wide
Full
Compliance documentation stored inside UKG
Industry
K-12 Public Education
What They Do
Serves students across Tippecanoe County, Indiana
District Context
13,500+ Students Across 20 Schools
Primary Challenge
Legally Required Hiring Checks Running on Manual Follow-Up
Outcome
Compliance Record and HR Visibility Inside UKG
Enterprise System
UKG Ready
CloudApper AI + UKG Ready
CloudApper AI extended TSC’s UKG Ready system with a hiring compliance workflow that captured reference responses, generated PDF records, and kept documentation connected to candidate profiles.
Download the full case study
See how Tippecanoe School Corporation used CloudApper AI to extend its UKG system with a compliance workflow for district hiring.
- District hiring compliance workflow inside UKG
- Interview-stage reference check dispatch
- Full referee responses and PDF records in candidate profiles
- HR visibility and audit trail without separate software
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The challenge
When a legally required hiring process depended on manual effort
Tippecanoe School Corporation serves more than 13,500 students across 20 schools in Tippecanoe County. As a public school district, hiring is not only an HR process. It is part of the district’s responsibility to move candidates forward carefully, consistently, and with the documentation required for Indiana compliance.
The gap was not in UKG itself. TSC needed the work around UKG to happen automatically, so principals and HR could complete a required process without relying on manual follow-up, summary emails, or disconnected documentation.
Manual work slowed a required hiring step
Principals personally called, emailed, and followed up with each reference before sending summaries to HR.
HR needed more than summary emails
The district needed access to full referee responses, not only a manual summary passed along after the fact.
Compliance documentation needed to live in the system
The district needed a clear audit trail and compliance record connected to UKG candidate profiles.
The solution
A hiring compliance workflow built into UKG without new logins or separate software
CloudApper AI extended TSC’s UKG Recruiting workflow with a process layer that detects when a candidate reaches the interview stage, sends a branded reference survey, collects referee responses, generates a PDF record, and writes the results back to the candidate profile inside UKG.
The specific task was reference checks. CloudApper AI did not replace UKG or ask the district to manage a separate system. It closed the workflow gap around UKG, so a legally required hiring step could be completed with less manual effort and stronger visibility.
Full implementation details in the PDF
Interview triggers, referee forms, PDF records,
UKG write-back, and the full automated workflow
are covered in the case study.
The results
What TSC gained by closing the compliance gap inside UKG
The impact was larger than automating one hiring task. TSC gave principals time back, gave HR visibility into actual referee feedback, and created a documented compliance record inside the system the district already used. For a school district serving students and families, that means hiring can move forward with more confidence, less administrative drag, and a clearer view of candidate readiness.
100%
Reference checks automated end-to-end
Zero
Manual calls or emails required from principals
Full
Indiana compliance record generated and stored automatically
Real-time
HR visibility into referee responses inside UKG
Full impact details in the PDF
End-to-end automation, principal time savings, full response visibility,
and UKG compliance documentation.
How CloudApper AI extended TSC’s UKG system
- Interview-Triggered Dispatch
- No-Login Referee Experience
- Auto PDF Generation
- UKG Candidate Profile Write-Back
- Compliance Documentation
- CloudApper AI Process Layer
Trusted by enterprises
G2
4.9/5
UKG Marketplace
4.7/5
- Works with major HCM systems
- AWS Partner · AWS Bedrock
- SOC 2 Compliant
- Enterprise Workflow Experience
Need a compliance workflow your system does not handle today?
CloudApper AI helps organizations close the gaps around enterprise systems, so required work can move forward without new logins, manual follow-up, or vendor roadmap delays.
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School districts need required hiring work to move with consistency, documentation, and care because the people they hire ultimately serve students.
CloudApper AI is the process layer that closes the gaps enterprise software can’t, across HR, ERP, CRM, and beyond, on any platform, in weeks not quarters. Tippecanoe School Corporation used it to extend UKG with a compliance workflow that gave principals time back, gave HR complete visibility, and kept hiring documentation connected to the system of record.