Case Study

How a School District Serving 13,500 Students Closed a Compliance Gap by Extending Their UKG System

Tippecanoe School Corporation needed a legally required hiring process to run with the same consistency as the district it serves. CloudApper AI extended its UKG system with a process layer that triggered reference checks at the interview stage, captured full referee responses, stored PDF records in candidate profiles, and gave HR complete visibility without creating a separate system.

13,500+

Students served across the district

Schools supported district-wide

Full

Compliance documentation stored inside UKG

Tippecanoe School Corporation

K-12 Public Education · District Hiring · UKG

Industry

K-12 Public Education

What They Do

Serves students across Tippecanoe County, Indiana

District Context

13,500+ Students Across 20 Schools

Primary Challenge

Legally Required Hiring Checks Running on Manual Follow-Up

Outcome

Compliance Record and HR Visibility Inside UKG

Enterprise System

UKG Ready

CloudApper AI + UKG Ready

CloudApper AI extended TSC’s UKG Ready system with a hiring compliance workflow that captured reference responses, generated PDF records, and kept documentation connected to candidate profiles.

Download the full case study

See how Tippecanoe School Corporation used CloudApper AI to extend its UKG system with a compliance workflow for district hiring.

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The challenge

When a legally required hiring process depended on manual effort

Tippecanoe School Corporation serves nearly 13,500 students across 20 schools in Tippecanoe County. As a public school district, hiring is not only an HR process. It is part of the district’s responsibility to move candidates forward carefully, consistently, and with the documentation required for Indiana compliance.

The gap was not in UKG itself. TSC needed the work around UKG to happen automatically, so principals and HR could complete a required process without relying on manual follow-up, summary emails, or disconnected documentation.

Manual work slowed a required hiring step

Principals personally called, emailed, and followed up with each reference before sending summaries to HR.

HR needed more than summary emails

The district needed access to full referee responses, not only a manual summary passed along after the fact.

Compliance documentation needed to live in the system

The district needed a clear audit trail and compliance record connected to UKG candidate profiles.

The solution

A hiring compliance workflow built into UKG without new logins or separate software

CloudApper AI extended TSC’s UKG Recruiting workflow with a process layer that detects when a candidate reaches the interview stage, sends a branded reference survey, collects referee responses, generates a PDF record, and writes the results back to the candidate profile inside UKG.

This is where the specific task appears: reference checks. CloudApper AI did not replace UKG or ask the district to manage a separate system. It closed the workflow gap around UKG, so a legally required hiring step could be completed with less manual effort and stronger visibility.

Holiday and overtime interactions
Holiday pay interacted with overtime calculations in ways no existing payroll template handled — leading to underpayments that went undetected for weeks.

Full implementation details in the PDF

Interview triggers, referee forms, PDF records,
UKG write-back, and the full automated workflow
are covered in the case study.

The results

What TSC gained by closing the compliance gap inside UKG

The impact was larger than automating one hiring task. TSC gave principals time back, gave HR visibility into actual referee feedback, and created a documented compliance record inside the system the district already used. For a school district serving students and families, that means hiring can move forward with more confidence, less administrative drag, and a clearer view of candidate readiness.

100%

Reference checks automated end-to-end

Zero

Manual calls or emails required from principals

Full

Indiana compliance record generated and stored automatically

Real-time

HR visibility into referee responses inside UKG

Holiday and overtime interactions
Holiday pay interacted with overtime calculations in ways no existing payroll template handled — leading to underpayments that went undetected for weeks.

Full impact details in the PDF

End-to-end automation, principal time savings, full response visibility,
and UKG compliance documentation.

How CloudApper AI extended TSC’s UKG system

Interview-Triggered Dispatch
No-Login Referee Experience
Auto PDF Generation
UKG Candidate Profile Write-Back
Compliance Documentation
CloudApper AI Process Layer

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Need a compliance workflow your system does not handle today?

CloudApper AI helps organizations close the gaps around enterprise systems, so required work can move forward without new logins, manual follow-up, or vendor roadmap delays.

CloudApper AI has really made a difference for us. It helped us meet the state labor compliance requirements, saving hours of manual work and improving accuracy, and allowed us to focus on empowering individuals with disabilities.

Megan Beebe

Senior Director, Financial Operations/Controller
The Arc of Essex County

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School districts need required hiring work to move with consistency, documentation, and care because the people they hire ultimately serve students.

CloudApper AI is the process layer that closes the gaps enterprise software can’t, across HR, ERP, CRM, and beyond, on any platform, in weeks not quarters. Tippecanoe School Corporation used it to extend UKG with a compliance workflow that gave principals time back, gave HR complete visibility, and kept hiring documentation connected to the system of record.