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Solution Community for UKG

Automate Wage Progression Calculations for UKG

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Are you tired of manually sifting through primary jobs and timecards in UKG to keep track of employee step pay progression? Then CloudApper’s Step Progression Solution is for you! Our intuitive solution automatically and accurately calculates employee step pay amounts using UKGย Pro WFM data and sends them to any UKG solution or other third-party systems.

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CloudApper Integrates With:
UKG-WF-Central HRSD
UKG-Pro Pro
UKG-Pro-Workforce-Management Pro WFM
UKG-Ready Ready
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Simplify Step Pay Progression Tracking in
UKGย Pro Workforce Management & Pro

Many UKG customers, especially those that have union-specific obligations for step pay progression, need to track wage changes so payroll can be processed accurately. The CloudApper Step Progression Solution eliminates the need for manual data tracking and calculations by automating the process of recognizing step pay changes based on hours worked and seamlessly communicating these to UKGย Pro Workforce Management, Pro, or any third-party system.
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Most Popular Features of Our Pay Step Progression Solution:

  • Automatically import employee data from UKG
  • Create custom pay tiers for the primary jobs based on hours worked
  • Transform hourly wages based on pay tiers using a custom workflow
  • Automatically update hourly wages in UKGย Pro Workforce Management, Pro or other payroll systems
  • Receive notifications when an employee advances to the next tier

Take Control of UKG Workforce Wage Progression With CloudApper

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Frequently Asked Questions

With CloudApperโ€™s Step Progression Solution, you can automate the tracking of employee wage steps by defining custom pay tiers, linking them to hours worked, and syncing updates directly into UKG Pro or UKG Pro WFM. This eliminates manual calculations and ensures accurate wage updates.

With CloudApperโ€™s Step Progression Solution, you can automate the tracking of employee wage steps by defining custom pay tiers, linking them to hours worked, and syncing updates directly into UKG Pro or UKG Pro WFM. This eliminates manual calculations and ensures accurate wage updates.

Yes. Within CloudApperโ€™s Step Progression tool you can define pay tiers based on job role, hours worked, or seniority. These rules are applied automatically and the hourly wage adjustments are synced into UKG, so your wage-step program stays aligned with your policies.

Yes. The CloudApper Step Progression Solution can be configured to send notifications when employees advance to a higher pay step. This helps keep managers and HR informed and supports transparency for employees about wage increases.

Yes. Many unionized organisations require tiered wage increases based on hours worked or service time. CloudApperโ€™s Step Progression tool allows you to model these requirements (e.g., โ€œafter 2 years move to step 3โ€), automate the calculation and synchronise with UKG for compliance.
When changes occur in UKG (such as a new job role, cost centre, or classification), the CloudApper Step Progression Solution continues to evaluate the employeeโ€™s data against the defined pay step rules. The tool adjusts accordingly and ensures the wage step logic stays aligned with the correct role and tier.
Yes. CloudApper allows you to build separate step-progression rules for each department, job family, or classification. For example, maintenance roles may follow an hours-based step schedule, while healthcare roles may follow tenure-based progression. Each rule is applied automatically using UKG data, ensuring every employee follows the correct structure without manual tracking.
Absolutely. The system reads actual hours worked from UKG timecards, regardless of whether an employee is full-time, part-time, or variable-hour. This ensures wage-step eligibility is calculated fairly and consistently, even for employees with unpredictable schedules.
Yes. HR leaders and authorized managers can override an employeeโ€™s wage-step outcome directly through the CloudApper admin interface. The override is logged with a timestamp and reason code, and the updated rate syncs to UKG to preserve data integrity and audit readiness.
Yes. You can configure notifications so HR or payroll receives alerts before the new wage rate is pushed into UKG. This gives teams time to review upcoming increases, plan budgets, and anticipate payroll changes โ€” reducing last-minute surprises.
Yes. You can configure probationary periods such as โ€œfirst 90 days,โ€ โ€œfirst 6 months,โ€ or custom durations. The system automatically starts the employeeโ€™s step-tracking only after the probation period ends, keeping the progression timeline accurate.
CloudApperโ€™s solution pulls employee and time-card data from UKG via secure APIs, applies rules you define (for example: โ€œafter 1,040 hours move to Tier 2โ€), then pushes the new wage rate back into the UKG system. The integration ensures pay tiers remain current without manual intervention.
By automating the calculation and update of wage steps with CloudApperโ€™s solution, you reduce the risk of errors from manual entry, ensure that all eligible employees are moved to the correct wage tier on time, and maintain accurate data in UKG for payroll processing and audit compliance.
No. CloudApperโ€™s Step Progression Solution is designed with a workflow automation engine, meaning you define the rules and tiers through configuration rather than heavy coding. The integration with UKG is managed through pre-built connectors, making deployment quicker.
The system can run at predefined intervals (weekly, monthly) and uses time-card data from UKG to assess whether an employee meets the threshold hours or other criteria. Once eligibility is confirmed, CloudApper updates the wage tier and syncs with the UKG system.
You can compare metrics such as hours spent manually updating wage tiers, number of errors in payroll related to pay steps, and audit exceptions before and after implementing CloudApperโ€™s solution. The elimination of manual effort, reduction in errors, and improved compliance usually demonstrate clear value.
Yes. Step progression can be based on seniority, work anniversaries, job tenure, or any time-based metric available in UKG. CloudApper evaluates these criteria automatically at scheduled intervals and updates the wage tier in UKG whenever an employee meets the requirement.
If an employee should have moved to a higher step earlier, CloudApper can retroactively calculate missed progressions, generate a correction record, and sync the updated rate to UKG. This helps HR resolve payroll discrepancies quickly and maintain compliance with internal policies or union agreements.
Yes. Every change โ€” whether automated or manually overridden โ€” is stored with timestamped logs. Organizations get a complete audit trail showing the previous step, new step, applied logic, and synchronization time with UKG. This is especially beneficial during union audits or compliance reviews.
Yes. The solution supports multiple pay groups, pay frequencies, and calendars. It aligns each employeeโ€™s step logic with their assigned UKG pay group, ensuring updates occur at the correct time for weekly, bi-weekly, semi-monthly, or monthly schedules.
Absolutely. Many non-union organizations use wage steps to structure career growth, stabilize pay progression, or ensure fairness across job families. CloudApper automates these steps for UKG users, reducing payroll errors and giving HR reliable, transparent wage-growth workflows.

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